Executive Assistant / Coordinator

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Job Description
About the role:
You'll support our Site Head and Leadership Team, ensuring seamless operations even when they're away. From coordinating events and managing web content to organizing travel and handling administrative tasks, you'll be the go-to person for keeping things running smoothly.
How you will contribute:

• Support the Site Head and the SLT with the coordination and follow up of the priorities and tasks as well as the SLT Meeting preparation and facilitation.
• Leading small site projects.
• Organize Site Head agenda, meetings, visits, indoor or outdoor events, workshops or business meals.
• Support Communication Manager with events, visits, translation, purchase orders, professional interpretation organization, web updating with presentations, pictures or videos, support for comm surveys, digital screen diffusion of local and global information, or for various projects. Act as back up during vacation for weekly newsletters or other tasks, and be the contact person if needed.
• Onboarding preparation for Site Head direct reports (office, IT material, 1:1 etc).
• Travel booking for Site Head or information to employees.
• Follow up and training for new digital technologies.
• Replacement of Quality Assistant for various administrative tasks.
• Web editing and regular updating of the Neuchâtel Intranet, HR Intranet and SLT Team Site (news, agenda, change requests from employees, Global recommendations).

What you bring to Takeda:

• Work experience in an international environment.
• "Maturité" or University degree.
• GMP or pharma environment experience acquired.
• English and French (excellent knowledge).
• German is a plus.
• IT knowledge : Windows environment | Microsoft Apps. ther applications : Ariba - Concur - Veeva - Workday.

What Takeda offers you:
- Competitive salaries.
- Full accident coverage.
- Participation in health insurance premiums.
- Advantageous pension plans.
- Subsidised meals.
- Financial participation in employee sports activities.
- Transport: support for local public transport passes, free parking, car sharing programme.
- Takeda Neuchâtel offers its employees an attractive working environment and conditions. The well-being, safety, development and career advancement of its employees are at the heart of our vision and our Human Resources, Health, Environment and Safety policies.
- Takeda Neuchâtel is an employer committed to its employees and to future generations.
Learn more about Takeda Neuchâtel:
With over 700 employees, Takeda Neuchâtel is one of the ten largest employers in the Canton of Neuchâtel and one of the leading biopharmaceutical production sites in Switzerland. Operating 24 hours a day, 7 days a week, the site employs a wide range of professionals trained in biotechnologies and their application in industrial production.
With more than twenty nationalities, Takeda Neuchâtel offers an international, diverse and innovative working environment within a company that is firmly rooted and committed to its local ecosystem.
Takeda Neuchâtel is certified as a training company by the Swiss State Secretariat for Economic Affairs. We train young apprentices in various fields such as laboratory quality control, logistics, IT and biopharmaceutical production.
"Empowering our people to shine":
Takeda is proud of its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and job applicants without regard to skin colour, religion, gender, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status or any other characteristic protected by law.
Locations
CHE - Neuchatel
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time