About Us
Kardigan is seeking an organized, proactive, and detail-oriented Executive Assistant to support VP and SVP-level leaders onsite. The ideal candidate thrives in a fast-paced environment, juggles multiple priorities with ease, and anticipates the needs of the leaders and teams they support - managing calendars, travel, expense reports, and day-to-day meeting logistics with precision. This role partners closely with the site's Senior Executive Assistant and other site EAs to ensure consistent, well-coordinated administrative support across the leadership team.
As an Executive Assistant, you will help ensure the seamless day-to-day functioning of your assigned leaders' schedules and team operations, while contributing to a collaborative and positive site culture. If you're someone who enjoys variety, takes ownership of routine and recurring tasks, and wants to grow your career in executive support, we want you on our team.
This is a 4- day on-site position (M-Th)
Essential Duties and ResponsibilitiesWhat You'll Do- Calendar Management: Manage complex group calendars for assigned VP and SVP-level leaders and their teams, including scheduling, rescheduling, and resolving conflicts across multiple stakeholders.
- Travel & Expense: Book and coordinate individual travel arrangements (airfare, hotels, ground transportation) and prepare expense reports for assigned VP/SVP leaders.
- Room Booking: Schedule and manage conference room bookings for meetings, interviews, and team events.
- Team Building & Offsites: Coordinate team offsites, celebrations, and day-to-day meeting logistics, including ordering lunch and catering for team events.
- Project & Logistics Support: Support project and logistics needs for assigned teams, including document preparation, vendor coordination, and scheduling for new-team-member onboarding and meet-and-greets.
- Process Consistency: Apply standardized scheduling templates and site processes so support is consistent regardless of which EA is covering a given request.
- Communication Support: Act as a routine point of contact for internal and external scheduling communications on behalf of assigned leaders, escalating higher-complexity or judgment-based items (e.g., PO/contract requests, cross-time-zone executive scheduling) to the site's Senior Executive Assistant.
- General Office Support: Handle site-related administrative needs as they arise, including supplies, meeting-room readiness, and general office support.
- Office Culture: Contribute to a positive, collaborative office environment and support site culture initiatives.
- Flexible Support: Jump in to assist with tasks beyond core EA responsibilities as needed, including coverage for other site EAs.
- A Self-Starter: You take ownership of recurring tasks and anticipate the needs of the leaders and teams you support.
- Highly Organized: You excel at managing multiple calendars, juggling priorities, and keeping day-to-day logistics running smoothly.
- Discreet & Trustworthy: You value confidentiality and maintain discretion in all aspects of your work.
- Detail-Oriented: You have a sharp eye for detail, ensuring consistent accuracy in scheduling, travel, and expense work.
- Clear Communicator: You communicate effectively and professionally with leaders, teams, and external partners.
- Technologically Savvy: You're proficient in Microsoft Office Suite (specifically Outlook).
- Adaptable: You stay calm and focused, even when priorities shift or volume increases.
- Team Player: You're eager to support the broader site team, from covering peers to contributing to company initiatives.
- Positive Energy: Your upbeat attitude helps foster a collaborative and positive office culture.
- 5+ years of experience in an executive or administrative assistant role, ideally supporting VP or senior-level leadership.
- Strong proficiency in Microsoft Office Suite and other relevant software tools.
- Excellent written and verbal communication skills.
- Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
- Experience supporting multiple leaders or a team environment is a plus.
- A demonstrated ability to follow established processes while using good judgment on when to escalate.
Skills Required
- 5+ years experience as an executive or administrative assistant supporting VP or senior-level leadership
- Proficiency in Microsoft Office Suite, specifically Outlook
- Excellent written and verbal communication skills
- Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment
- Demonstrated discretion, confidentiality, and trustworthiness
- Highly organized and detail-oriented with strong calendar, travel, and expense management skills
- Ability to follow established processes and use good judgment to escalate when appropriate
- Experience supporting multiple leaders or working in a team-based EA environment
- Ability to work onsite four days per week (Monday-Thursday)
What We Do
Kardigan is a patient-driven heart health company that is modernizing cardiovascular drug development to deliver medicines that move patients beyond symptom management to functional cures. By matching critical disease drivers with treatment responders identified in clinical trials, Kardigan is developing a portfolio of medicines that modify the underlying cardiovascular disease pathophysiology to get patients closer to the cures they deserve. For more information about Kardigan, please visit kardigan.bio. If you are interested in joining our passionate and driven team with deep cardiovascular, biotechnology and operational expertise, please visit kardigan.bio or the careers tab of this page.
