- Top tier law firm
- Excellent employee benefits. Be truly valued in what you do
- Varied and exciting role that you can make your own
About Us
Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity, and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world. Our open, merit-based culture attracts and inspires the best people. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. We are innovators in the use of technology, redefining value and service in the legal industry.
The Group (Competition, Consumer + Market Regulation - CCMR)
Gilbert + Tobin’s market-leading competition practice is one of the largest in Australia. We consistently win cutting-edge work because of our track record of achieving results for clients on high-stakes transactions and complex litigation. With a sophisticated understanding of the interplay between law, economics and our clients’ commercial strategies, we provide practical and strategic advice so that our clients can achieve their commercial objectives whilst complying with competition laws.
Read more about G+T’s CCMR team here: https://www.gtlaw.com.au/expertise/competition-consumer-and-market-regulation
The Role and Responsibilities
We are seeking an experienced Executive Assistant to join our CCMR team, supporting a Partner and a team of Special Counsel and Lawyers in the CCMR practice.
Key responsibilities in the role include:
- Diary and Email Management: Proactively managing diaries, workflow and inboxes to anticipate priorities, protect time and keep matters moving efficiently.
- Client and Relationship Management: Liaising with clients and other external and internal stakeholders, including organising client events and lunches, and following up on billing.
- Travel and Accommodation: Organising travel, flights and accommodation.
- Document and Billing Management: Managing documents and files, monthly billing and accounts reporting.
About You
As an experienced Executive Assistant, you will have a legal administrative background and will also be:
- Detail-Oriented: A strong focus on quality and meticulous attention to detail.
- Experienced: More than 2 years' experience as a Legal Secretary or Executive Assistant in a law firm, with previous experience supporting at Partner level.
- Proactive: Able to anticipate needs, identify priorities early and take initiative to ensure the Practice Lead is well prepared and one step ahead.
- Commercially Minded: Able to think beyond the immediate task, understand the broader priorities of the practice and connect the dots to anticipate needs, solve problems and keep things moving efficiently.
- Sound in Judgement: Able to use discretion, common sense and strong situational awareness to make thoughtful decisions, escalate issues appropriately and support the Practice Lead with confidence.
- Highly Skilled: Excellent organisational and communication skills, the ability to build strong interpersonal relationships, advanced Microsoft Office skills and the ability to adapt to new technologies, including AI.
- Client Focused: Committed to providing excellent client service.
- Energetic and Motivated: Looking to build a career within a top-tier corporate law firm in a collegiate working environment.
What we offer
- A supportive and varied work environment.
- Top of market remuneration and a range of benefits including 26 weeks paid parental leave, additional annual leave, subsidised café and gym membership, end of trip facilities, exclusive retail discounts, social events and much more, which you can view here: https://www.gtlaw.com.au/careers/benefits
- Beautiful sunlit open-plan offices with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.
Additional Information
Please submit your interest via our career’s website with a resume.
We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.
Skills Required
- More than 2 years of experience as a Legal Secretary or Executive Assistant in a law firm
- Previous experience supporting a Partner level executive
- Strong attention to detail and commitment to quality
- Excellent organizational and communication skills
- Ability to build strong interpersonal relationships
- Advanced Microsoft Office skills
- Ability to adapt to new technologies, including AI
- Client-focused approach
- Sound judgment, discretion, and situational awareness
- Proactive ability to anticipate needs, identify priorities, and take initiative
What We Do
Gilbert + Tobin is an independent Australian corporate law firm providing sophisticated legal advice and services to corporate and government clients in Australia and internationally, particularly across the Asia-Pacific region. Its work spans transactions, disputes, and regulation, with specialist practices including competition, consumer and market regulation, banking, infrastructure, energy, intellectual property, mergers and acquisitions, and litigation. The firm serves clients on complex, high-stakes matters.
