Executive Assistant, Commercial Manufacturing & Technical Operations (CMTO)

The Executive Assistant provides high-impact, independent administrative and operational support to the Senior Vice President of Commercial Manufacturing & Technical Operations (CMTO). Operating in a fast-paced, highly matrixed environment, this role is critical to enabling executive effectiveness through exceptional attention to detail, proactive prioritization, and disciplined execution of complex processes. The Executive Assistant acts as a trusted partner to the SVP, ensuring seamless coordination of priorities, communications, and leadership team operations across a large, cross-functional organization. 

Key Duties and Responsibilities: 

• Serve as a strategic administrative partner to the SVP, proactively managing competing priorities, anticipating needs, and ensuring flawless execution of day-to-day operations 

• Own and manage a highly complex, dynamic calendar, aligning shifting business priorities, resolving scheduling conflicts, and optimizing executive time against critical CMTO objectives 

• Coordinate cross-functional leadership activities, including CMTO Leadership Team meetings, extended leadership team engagement, and enterprise-level interactions 

• Drive end-to-end meeting and operational readiness, including agenda development, pre-read coordination, executive briefing materials, note-taking, and follow-up on action items 

• Support CMTO operational rhythms such as talent reviews, business reviews, and planning cycles, ensuring timelines, materials, and stakeholders are aligned 

• Manage confidential communications and decision-support materials, maintaining the highest standards of discretion, accuracy, and professionalism 

• Build and maintain structured administrative processes and systems to improve efficiency, visibility, and consistency across executive workflows 

• Act as a central coordinator across key functions (HR, Finance, Talent Acquisition, Business Operations, etc.), ensuring alignment and follow-through on deliverables 

• Proactively track commitments, deadlines, and action items, following up with stakeholders at all levels to maintain momentum and remove barriers 

• Coordinate complex travel, logistics, and offsite planning, ensuring seamless execution with contingencies proactively addressed 

• Assist with onboarding of new personnel into the CMTO organization and provide guidance to less experienced administrative colleagues 

• Process group purchase orders, invoices, and contracts as needed, and assist with visitor registration and escort 

Knowledge and Skills: 

• Exceptional attention to detail with a consistent track record of delivering high-quality, error-free work in high-stakes environments 

• Advanced prioritization and independent judgment, with the ability to assess urgency and importance and adapt quickly as priorities evolve 

• Process-oriented and systems-thinking mindset, with a drive to build structure, improve consistency, and enhance how work gets done 

• Strong business acumen with the ability to understand organizational priorities and align administrative support to business outcomes 

• Executive presence with advanced verbal and written communication skills, including the ability to interact effectively with senior leaders inside and outside the company 

• Ability to handle highly confidential and sensitive information with discretion and integrity 

• Strong collaboration and influencing skills, with the ability to work effectively across functions and levels to drive alignment and results 

• Resilience and adaptability in ambiguous, fast-moving environments with frequently shifting demands 

• Advanced knowledge of Microsoft Office products, including Outlook, PowerPoint, Excel, and Teams 

• Familiarity with enterprise systems such as Workday, SharePoint, and Concur is a plus 

• Experience supporting operational cadences and leadership forums in a complex, matrixed organization is preferred 

• Experience in Manufacturing, Technical Operations, or similarly complex operational organizations is advantageous 

Education and Experience: 

• Bachelor's Degree and 5 years of experience providing executive-level administrative support in a complex, matrixed organization, or 

• Associate's Degree and 7 years of experience providing executive-level administrative support in a complex, matrixed organization, or 

• High School Diploma or equivalent and 9 years of experience providing executive-level administrative support in a complex, matrixed organization