Executive Assistant CIO

About Signify

Signify, formerly known as Philips Lighting, is the world market leader in innovative, energy-efficient connected lighting systems and data-enabled services. Through bold discovery and cutting-edge innovation, we lead an industry that is vital for the future of our planet: lighting. Through our leadership in connected lighting and the Internet of Things, we're breaking new ground in data analytics, AI, and smart solutions for homes, offices, cities, and beyond.

At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and commitment to diversity and inclusion empowers you to grow your skills and career. Join us, and together, we’ll transform our industry, making a lasting difference for brighter lives and a better world. You light the way.

More about the role

Signify is in a leading position as the lighting industry transitions from conventional to LED technologies and now moves toward connected lighting. We are looking for an experienced Executive Assistant, who reports directly to Chief Innovation Officer (CIO) and is based in Amsterdam.  

The Executive Assistant (EA) to the CIO will play a critical role in providing high-level administrative support to the CIO. This position requires a proactive and detail-oriented individual who can manage a wide range of tasks and responsibilities with discretion and professionalism. The EA will act as a key liaison between the CIO and internal/external stakeholders, ensuring effective communication and coordination.

Your responsibilities:

• Design & manage Innovation Community business calendar, schedule meetings, appointments and coordinate travel arrangements. Prioritize and resolve scheduling conflicts  

• Serve as the primary point of contact for internal and external communication. Screen calls, emails and messages, ensuring timely and accurate responses 

• Arrange complex domestic & international travel itineraries, including flights, accommodations and transportation. Ensure all travel arrangements align with the schedule and preferences 

• Organize meetings, prepare agenda and ensure all necessary materials are provided, maintain confidential files, business documents and records 

• Plan and coordinate events, conferences within Innovation Community, ensuring all logistical details are well in place 

• Handle sensitive and confidential information with discretion and professionalism, ensuring privacy and trust are maintained 

Candidate profile

• A Bachelor/HBO or equivalent in Engineering

• A proven track record of C-level administrative expertise, paired with discretion & professionalism

• Pro-active attitude with hands-on mentality, flexibility, business acumen and result-oriented

• Has advanced knowledge and experience with Microsoft Office (Word, Excel, PowerPoint, Teams and Outlook); and administrator systems (Workday, Concur, SMART, etc.)

• Attention to detail & problem-solving skills and eager to continuous learning

• Strong organizational and planning skills in a fast-paced environment

• Able to handle details of a highly confidential nature, and to liaise with other LT assistants and departments at all levels within the company

• Excellent English written and verbal communication skills; Chinese is a splus

What you’ll get in return…

We’re offering multiple opportunities for career development, like mentoring, coaching and stretch assignments, with strong international exposure for dynamic profiles. Learning is fundamental to our culture. Through continuous learning, we are transforming the industry. You have the chance to learn every day, acquire new skills and perspectives through customized online programs, and on-the-job experiences.