Executive Assistant, Chief Strategy Officer

Role: Executive Assistant, Chief Strategy Officer 

Department: Enterprise Strategy and Partnerships 

Location: Virgina Beach, VA (Hybrid) - onsite presence required 

General Description: 

The Executive Assistant to the Chief of Strategy and Partnerships provides administrative and clerical support to the Chief Strategy Officer, the Chief Development Officer, and the Senior Vice President of Global Marketing & Strategy. 

Essential Functions: 

• Maintain CSO’s schedule of meetings and events, prepare travel including international documentation requirements; provide regular scheduling updates to staff members.
• Attend meetings as required to take notes or support the Chief of Strategy and Partnerships. 
• Partners with the Chief Strategy Officer to prepare briefing materials, agendas, and contextual insights, ensuring readiness for strategic meetings, initiatives, and stakeholder engagements.
• Coordinate monthly Enterprise Strategy and Partnerships Meetings and assist as needed with the coordination and planning of other meetings.
• Respond to requests for information on behalf of the Chief of Strategy and Partnerships and properly direct current and potential donor inquiries.
• Manage and/or support event planning at HQ as needed by organizing facilities, catering, entertainment, transportation, location, invitee list, special guests, equipment, etc.
• Assist with department budget and expense tracking.
• Prepare expense reports, purchase orders, variance reports, time sheets and check requests in accordance with Finance Department guidelines for Chief of Strategy and Partnerships.
• Provide all office support for the Chief of Strategy and Partnerships including maintaining supplies, processing department mail and email.
• Perform all other jobs and special projects requested by the Chief of Strategy and Partnerships order to assist her in staying efficient.
• Must maintain strict confidentiality of personal and organizational business.
• Acting as the point of contact between the executives and internal or external colleagues. 
• Assist other senior executives and officers when asked.
• Additional duties as necessary. 
• Ability to work after 5pm, 3-4 days a week

 Experience Required (education/work): 

• Bachelor degree required
• At least 5-year, high level administrative support preferred 

Characteristics/Skills Required: 

• Proficiency with the Microsoft Office suite of programs (especially Microsoft Word, Excel and PowerPoint)
• Proficiency with Raisers Edge a distinct plus
• Familiar with budget templates 
• Well-organized, proficient multitasker
• Independent self-starter
• Ability to prioritize and meet deadlines
• Articulate communicator
• Comfortable corresponding and interreacting with C-Suite level executives internally and externally. 
• Ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races.
• Exceptional writing and interpersonal skills.
• Proactive, anticipate the next action, and work with minimal instruction.
• Passion for the Operation Smile mission.
• Positive attitude and sense of humor important
• Experience in a nonprofit development office a plus 

Compensation:

Operation Smile is committed to pay transparency. The anticipated salary range for this position is $56,000 to $70,000 which may vary slightly based on a candidate’s experience, qualifications, and geographic location. 

Why Operation Smile?

Meaningful Work - At Operation Smile, you will engage in meaningful work that transforms lives, providing essential medical care to children and contributing to global health and well-being.

A Brighter Future - Make saving for the future easy with Operation Smile’s 401(k) plan, featuring Safe Harbor and employer matching. Cha-ching!

Happy and Healthy - Kick back and relax with Operation Smile's all-in-one health plans! We've got your health, pharmacy, dental, and vision needs covered for you and your loved ones. No worries, just smiles!

Worry-Free Insurance - Enjoy true peace of mind with 100% paid premiums for life and AD&D insurances. We've got you covered, no matter what!

Take Your Time (Off) - Flexible time off and celebrate with company-paid holidays! More time for fun and relaxation.

Work it, Flex it - Enjoy flexible work arrangements that fit your lifestyle, with remote, on-site, and hybrid work arrangements.

Travel Minus Stress - See the world through our unique employee programs, which offer opportunities to participate in international medical trips, community outreach, and global health initiatives.