Executive Assistant to Chief Client Officer

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.
 

Together, with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.
Who are we looking for?

An opportunity has arisen for an experienced Executive Assistant to join our global Clients, Markets & Marketing team, providing support to our Chief Client Officer.

Requiring a high level of autonomy, this role will see you providing confidential and high-level EA and Administrative support to the CCO as well as providing general support to the broader Client Experience team.

Acting as first line support, you will be responsible for: 

• Extensive diary management and coordinating lively and complex calendars for two executive positions (one person performing both roles), booking of appointments, coordinating all meetings and logistics, and ensuring they are scheduled and communicated effectively

• Monitoring emails and ensuring that responses are provided when appropriate and priorities highlighted

• Coordination and engagement with executive stakeholders and their EA support

• Preparation and editing of correspondence, slide decks and spreadsheets, based on notes or diagrams provided - be able to understand and analyse data to complete these tasks

• Attend, record, transcribe and distribute minutes of meetings

• Expense reconciliation, invoice management, timesheets, plan and coordinate international and domestic travel, when possible

• Being adaptable to a wide range of ad hoc administrative tasks – such as facilities management, personal work, working group participation

What would you bring to the team? 

• At least 5 years’ experience as an Executive Assistant/Personal Assistant, ideally in a professional services environment, supporting at a national or global level

• Advanced language and writing skills, with the ability to develop and edit content for presentations and papers

• Accomplished stakeholder engagement and influencing skills

• Advanced proficiency in the MS Office suite (including Outlook, Teams, Word, Excel, PowerPoint) and Adobe Acrobat Pro

• Ability to prioritise own workload effectively, use initiative and proactivity

• Proven ability to handle confidential information with discretion and a high attention to detail

• A proactive and innovative approach to problem solving with strong decision-making capability

• Flexibility to operate as a resourceful team player but also be extremely effective independently

• Qualifications in Business Studies/Administration/Management or similar are advantageous

We will consider applications to work in any GHD office in Australia with a preference for the successful applicant to be based in Sydney.

Interested? Apply by Friday 26th June
Contact Zoe Ferguson - Talent Acquisition Team Lead

GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.

GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office.