Summary
Provides high level administrative support for the Department/Program Chair. These functions require a high degree of competence, skill, and capability for independent action to ensure the smooth operation of the department/program. This includes a demonstrated ability for sound judgment in decision-making and discretion when necessary. The Executive Assistant to Chair may provide day-to-day supervision of lower level full or part-time administrative position/s, as assigned. This role requires a high level of problem-solving skills, ability to manage deadlines, strong communication skills and interpersonal effectiveness. Resolves and completes complex administrative tasks that may include travel itineraries, manages schedules, facilitate/coordinate complex meetings, travel, conference calls, ability to produce high quality meeting minutes and reports.Job Title: Executive Assistant To Chair and Program Leader
Minimum Education Level: Associate's Degree w/ 5 years experience, High School Diploma/GED w/ 8 years experience
Preferred Education Level: Bachelor's Degree
Licensure Certification Needed: No
Training Required: Experience in Windows environment on a PC. Intermediate proficiency in Microsoft Word, Excel, and Outlook.Requires excellent written and oral communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.Ability to coordinate calendars and scheduling for Faculty. Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Must be able to collaborate with other Executive Assistants and support team members, management and internal/external customers on a regular basis. Ability to organize and prioritize work flow.Able to handle confidential information. Critical thinking, acting proactively, and independent work are essential.
Minimum Experience Required:
5 years administrative support experience in an office setting with at least 2 years directly supporting aphysician or physician group. Preferred experience in a healthcare, research and/or academic setting.
Salary Range
$26.32 - $40.14Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.
We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.
Moffitt Career Site
If you have the vision, passion, and dedication to contribute to our mission,then we have a place for you!
1. Equal Employment Opportunity
Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.
2. Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at [email protected]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
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Skills Required
- Associate's Degree with 5 years experience OR High School Diploma/GED with 8 years experience
- Bachelor's Degree
- Minimum 5 years administrative support experience with at least 2 years supporting a physician or physician group
- Preferred experience in a healthcare, research, or academic setting
- Intermediate proficiency in Microsoft Word, Excel, and Outlook
- Experience in Windows environment on a PC
- Excellent written and oral communication and interpersonal skills
- Ability to coordinate calendars and scheduling for faculty
- Ability to make independent decisions, prioritize workflow, and act proactively
- Ability to handle confidential information
- Ability to collaborate with other Executive Assistants, support team members, management, and internal/external customers
- Ability to produce high-quality meeting minutes and reports
- May provide day-to-day supervision of lower-level administrative staff as assigned
What We Do
Moffitt Cancer Center is a Florida-based, NCI-designated comprehensive cancer center focused exclusively on cancer treatment, prevention, research, education and innovation. Its multidisciplinary clinicians and scientists work together to improve diagnosis, develop revolutionary breakthroughs, deliver individualized care and save more lives. Moffitt operates dedicated cancer hospitals and outpatient centers and serves patients while advancing oncology science through integrated clinical care and translational research.
