Executive Assistant to CEO

About Billd 

Billd is a fast-growing fintech company looking to disrupt a $1.5 trillion industry. We offer first-of-its-kind, industry-leading financial and technology products to empower our customers, commercial subcontractors. We believe in championing the underdog because no one else does.

You will be challenged to bring your best self to Billd and guaranteed to have the most professionally rewarding experiences of your career. We pride our team on being focused, relentless, and driven, but never take ourselves too seriously and love having fun.

As a rapidly growing company, we offer several opportunities for internal growth and career development. We’re committed to the motivated professionals that work at Billd, but don’t just take our word for it. Check out our 4.3 Glassdoor rating to see what our team has to say about working here. 

But the praise doesn’t stop there. Some of our awards include: 

• 4x Top Private Companies award winner (Austin Business Journal)
• 3x Fastest Growing Companies award winner (Austin Business Journal)
• 3x Top Technology Firm (Construction Executive Magazine)
• 2x Top Tech Employer in Austin (Austin Business Journal)
• 2x Best Places to Work (Forbes, BuiltIn)
• 1x Best CEO Nomination (Austin Business Journal)

We call our Austin, TX, headquarters home and have a hybrid work model that allows employees the flexibility to work from home one day per week. Our dog-friendly office is centrally located north of downtown and features a fully stocked kitchen, on-site fitness room, and hosts quarterly company-wide team events. This role can be located out of our Austin office or can be remote.

The Role

As Executive Assistant to the CEO at Billd, you will serve as a critical partner to the CEO, ensuring his time and attention are optimized across a fast-paced, high-growth environment. You’ll manage day-to-day scheduling, coordinate meetings with internal and external stakeholders, and serve as the gatekeeper for incoming requests. Beyond calendar management, you’ll take ownership of a wide variety of administrative and organizational tasks to keep the CEO focused on strategic priorities.

This role also functions as Billd’s office administrator, helping maintain a well-run, stocked, and engaging office environment for our in-person team. You’ll play a vital role in ensuring the operational heartbeat of the company runs smoothly.

Key Responsibilities

CEO Support

• Manage and optimize the CEO’s calendar, including scheduling, rescheduling, and prioritization
• Coordinate meetings with internal teams, investors, customers, and external partners
• Prepare the CEO for meetings by gathering materials, agendas, and notes
• Maintain critical company documentation, including NDAs, contracts, and other key agreements on behalf of the CEO
• Handle personal and professional administrative tasks with discretion and efficiency
• Track and follow up on key deliverables, ensuring nothing falls through the cracks

Office Administration

• Maintain and stock office and kitchen supplies, coordinating with vendors as needed
• Oversee day-to-day office operations and facilities coordination
• Assist in planning and executing in-office events, team meetings, and offsites
• Support onboarding logistics for new employees
• Serve as the point of contact for visitors and incoming inquiries to the Austin HQ

Organizational Support

• Assist with company-wide scheduling needs (Town Halls, quarterly planning, etc.)
• Coordinate travel and logistics for CEO and executive team as needed
• Provide administrative support to other executives on a limited basis

Skills and Qualifications

• 3+ years of experience supporting senior executives in a fast-paced environment
• Highly organized and detail-oriented, with exceptional time management skills
• Discretion and professionalism in handling confidential and sensitive information
• Strong communication and interpersonal skills
• Proficiency in Google Workspace (Calendar, Docs, Sheets), Slack, and Zoom
• Comfortable working in-office Monday–Thursday, with optional WFH on Fridays
• Self-starter mentality, thrives on taking initiative and anticipating needs
• Experience in office management or facilities coordination a plus
• Ability to work independent with limited support 

Why Billd?

Billd is committed to building a diverse and inclusive environment, and we’re proud to be an equal opportunity employer. We value the perspectives and experiences of every applicant, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.