Executive Assistant to the CEO

People.ai is an AI-powered foundational data platform that helps customers unlock go-to-market success & growth by providing teams with solutions built specifically for their needs. Providing enhanced pipeline visibility, more actionable insights, and a single source of truth for all sales activities. People.ai’s unique dataset, consisting of trillions of sales activities, millions of deals, 160 million business contacts, and 69 approved patents related to AI-based business insights, sets the company apart. Companies such as Verizon, IBM Red Hat, Snowflake, Zoom, and Palo Alto Networks rely on their enterprise-ready, patented AI technology. 

At People.ai, we believe that people enrich the world around them in countless ways. We believe that the more time they spend applying their creativity, resourcefulness, and critical thinking to activities that matter most in their professional life, the more effective a professional they become. Our team is a diverse, outspoken group of creatives and critical thinkers, hyper-focused on driving change and growth. We embrace different. We applaud non-traditional career paths. We're inspired by people who have made processes their own. 

We're looking for an Executive Assistant that will serve as an integral member of the People.ai C-Suite. This role provides comprehensive support to one of our C-Suite members. The ideal candidate will have a high level of organization, emotional intelligence, executive function and tech skills with G-Suite, Notion, and Slack.

Responsibilities

• Provide administrative support including but not limited to calendar management, travel arrangements, and email correspondence.
• Maintain the highest standards of confidentiality and professional discretion.
• Manage digital organizational systems to manage tasks, documents, and schedules using Zoom, G-Suite, Notion, Slack, Ramp and Navan
• Assist with the preparation of meeting materials and presentations.
• Coordinate and plan meetings, board meetings, and other events, both internal and external.
• Serve as a communication bridge between the Executive and other departments, as well as external stakeholders, facilitating clear and effective communication at all times.
• Manage the organization and prioritization of executive tasks and projects.

Requirements

• Minimum of 5 years of experience in a similar executive assistant / personal assistant role in the c-suite
• High level of executive function and technological proficiency with G-Suite, Notion, Slack, Ramp, and Navan
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Maintain a high level of professionalism and discretion at all times
• Flexible and able to work outside of normal business hours as needed
• Travel as needed
• Relentless positivity & resilient -- we're a scrappy team doing world-class work
• Proactive thinking & the ability to anticipate problems is critical.

Headquartered in San Francisco, CA, People.ai is backed by Y Combinator and Silicon Valley’s top investors, including ICONIQ Capital, Andreessen Horowitz, Lightspeed Venture Partners, Akkadian Ventures, and Mubadala Capital. People.ai has received recognition in the Gartner Market Guide for Revenue Intelligence Platforms, Inc. 5000 fastest-growing companies list, The Deloitte Technology Fast 500 list, the Y Combinator Top Companies List, and the Forbes AI 50 list in 2022.

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A reasonable estimate of on-target earnings (OTE) is $90,000 to $150,000. Additionally, regular employees may be eligible for commissions or bonus programs (target included in OTE), equity, and benefits. The range is subject to change. People.ai takes into wide range of factors when determining an individual’s pay. These factors can include, skill set, training and experience, licensure and certifications, and location and metropolitan area.