Executive Assistant to the CEO

Who we are:

Unstructured is making it possible for organizations to continuously collect their human-generated data and use it in conjunction with LLMs to power a range of workflows. We make it effortless to connect to any in-house or third party models and deliver that data to any downstream location. Unstructured’s open source package has been downloaded more than 20 million times, and is used by more than 50k companies, including nearly half of the Fortune 500. In the last two quarters thousands of users have signed up for Unstructured’s commercial product with several thousand currently on the waitlist for our ETL platform. 

Unstructured is a rising, cutting-edge technology start-up developing innovative solutions for processing and extracting insights from unstructured data to drive generative artificial intelligence (AI) initiatives. As we continue to grow, we are seeking an experienced Executive Assistant to the CEO to join the team and contribute significantly to Unstructured’s success.

About the Role:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and leadership team. This role is ideal for someone who thrives in a fast-paced environment, handles confidential information with discretion, and anticipates needs before they arise. You’ll be the right hand to our CEO, ensuring their day runs smoothly and efficiently while also providing support to the broader leadership team.

Responsibilities:

Own and manage the CEO’s calendar, including scheduling meetings, prioritizing appointments, and ensuring alignment across teamsManage the CEO’s inbox, including email triage, drafting correspondence, and flagging important items

Meeting Coordination: Prepare agendas, manage meeting logistics, take comprehensive notes, and follow up on action items to ensure efficient and productive meetings

Oversee expense reports, reimbursements, and light financial tracking for the CEO

Coordinate all travel arrangements for the CEO including flights, hotel bookings, and transportation

Support calendar scheduling for other members of the executive leadership team as needed

Book conferences, hotels, and accommodations for company events or off-sites

Prepare materials for meetings and track follow-ups

Serve as a trusted gatekeeper and liaison for internal and external stakeholders

Qualifications:

3+ years of experience as an Executive Assistant, ideally supporting C-level executives

Exceptional organizational and time management skills

Able to think strategically and quickly to resolve any 

Strong written and verbal communication abilities

Proficient in Google Workspace, Slack, calendar tools, and travel platforms

High level of discretion and professionalism

Resourceful, solution-oriented, and calm under pressure

Why You’ll Love This Role:

High Impact & Visibility: You’ll work directly with the CEO and leadership team, becoming a key force behind the scenes of a growing, dynamic company.

Autonomy & Ownership: We trust you to run the show—managing complex calendars, streamlining communication, and making executive operations feel effortless.

Smart, Supportive Team: Join a high-performing, collaborative group that values excellence without ego. Everyone pulls in the same direction—and has fun doing it.

Flexible, Minimal Travel: While your role is fast-paced and engaging, we respect work-life balance. Travel is minimal and your time is valued.

Strong Compensation: $115K-140k salary with a competitive benefits package, generous PTO, and access to great tools that help you work smarter, not harder.

Mission-Driven Work: Be part of a company that’s solving real-world problems with innovative solutions—where your contributions truly matter.

Thank you for your interest in joining our team! We carefully review each application to identify candidates whose skills, experience, and qualifications closely match the role's requirements. If your profile aligns with what we're looking for, a member of our team will reach out to discuss the next steps. While we may not be able to contact everyone, we sincerely appreciate the time and effort you invested in applying.

Please note that a background check and employment verification may be required for this position. We may obtain one or more background screening reports about you, solely for employment purposes.

At Unstructured, we are committed to fostering a diverse and inclusive workplace where everyone feels valued and empowered to thrive. We are proud to be an Equal Employment Opportunity employer and do not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We celebrate differences and believe they enhance our innovation and success.

If you require accommodations during the application or interview process, please let us know—we are happy to support you.