Executive Assistant to the CEO

Who Are We

Industrial labor is incredibly dangerous work - almost 3 million people in the US per year are injured in the workplace for entirely preventable and at times, fatal or debilitating causes. Protecting these essential people who power our world is what motivates Voxelitos, and we'd love for you to join us. At Voxel, we're passionate about revolutionizing workplace safety and operations with groundbreaking, full-stack AI and computer vision technology.

Voxel’s site intelligence platform helps safety and operations leaders see the unseen risks, make strategic decisions, and prevent workplace incidents before they happen. Our customers include Fortune 500 companies across major grocers and retailers, manufacturers, food and beverage warehousers, supply chain and logistics service providers. Based in SF with team members sitting all over the globe, Voxel is backed by industry-leading VC’s.

Voxel is seeking a highly organized, flexible, and self-motivated Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional multitasking abilities, attention to detail, and a proactive approach to problem-solving. Your strategic vision will drive our innovation and deliver cutting-edge AI solutions to our sophisticated enterprise clients.

What You'll Do

• Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements to ensure optimal time management and efficiency.
• Handle all forms of communication, including emails, phone calls, and correspondence, ensuring timely and professional responses.
• Prepare agendas, take minutes, and follow up on action items from meetings to ensure effective communication and execution of tasks.
• Organize and maintain files, records, and documents, both electronic and physical, ensuring easy retrieval and confidentiality.
• Act as a point of contact between the CEO and internal/external stakeholders, fostering positive relationships and ensuring smooth communication.
• Conduct research and compile information for reports, presentations, and special projects as required by the CEO.
• Perform any other administrative or support duties as needed to assist the CEO and contribute to the overall efficiency of the company.

Qualifications

• Minimum of 3+ years of experience as an Admin for an executive and 7+ years in an administrative role.
• Excellent written and verbal communication skills, with the ability to fluently correspond with investors and stakeholders on behalf of the CEO.
• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite and Gsuite Calendar 
• Ability to work both independently and collaboratively in a fast-paced environment; ideally in a startup environment 
• Proven track record of operating with a high level of discretion and confidentiality.
• Proactive and flexible attitude with a strong problem-solving mindset.

Location

• This is a hybrid role with an expectation to be in an office setting 3 days per week in either San Francisco or Chicago

Why Join Us?

Join a visionary team revolutionizing safety and operations, directly impacting the well-being of millions of essential workers. This is your chance to build an extraordinary business and foster a vibrant company culture that demands your absolute best. Alongside AI experts, experienced entrepreneurs, and passionate problem-solvers, you'll play a pivotal role in shaping the company's growth trajectory and market position. Enjoy a competitive salary, benefits, and a dynamic work environment.

Benefits:

Extensive / Generous health, dental, and vision insurance.

Highly competitive paid parental leave and support system.

Ownership in the business through an Equity Incentive Plan.

Generous paid time off and / or flexible work arrangements.

Daily meals in-office, vibrant company events, team-building.

401K retirement plan, HSA options, pre-tax Commuter Card.