BCBA Executive Assistant to the CEO

Behavior Treatment and Analysis Inc. is seeking a highly skilled and motivated Executive Assistant to join our team. The ideal candidate will be organized, proactive, and have at least 3 years of experience in a similar role. This position will challenge and reward those who seek an opportunity for growth and professional development in a dynamic and collaborative work environment.

General Responsibilities:

• Provide administrative support to the CEO to ensure efficiency in all operations.
• Manage the CEO's schedule, coordinating meetings and events as needed.
• Communicate effectively and professionally with clients, vendors, and other contacts.
• Maintain confidentiality of information and ensure data security.

Specific Responsibilities:

Schedule Management:

• Coordinate and schedule meetings, appointments, and events according to the CEO's preferences, considering time and resource availability.
• Prioritize tasks and events based on importance and urgency, ensuring the CEO is informed of any changes to the schedule.

Communication:

• Manage the CEO's correspondence, responding to emails and phone calls promptly and professionally.
• Communicate with clients, vendors, and other contacts on behalf of the CEO, maintaining an appropriate tone and conveying information clearly and concisely.

Travel Organization:

• Plan and coordinate the CEO's business trips, including booking flights, hotels, and transportation, considering the CEO's preferences and needs.
• Prepare detailed itineraries and travel packages that include all relevant information for the trip.

Documentation and Presentations:

• Prepare and edit documents, reports, and presentations for the CEO, ensuring they are accurate, complete, and properly formatted.
• Collaborate with other departments to gather necessary information and ensure documents meet company standards.

Information Management:

• Organize and maintain physical and electronic files systematically, ensuring information is easily accessible and well-organized.
• Maintain confidentiality of information and follow company data security policies.

Meeting Coordination:

• Organize and prepare materials for meetings, ensuring all participants have the necessary information.
• Take notes during meetings and follow up on agreed actions, ensuring they are completed on time.

Project Management:

• Assist in the planning, execution, and tracking of projects assigned by the CEO, ensuring deadlines and objectives are met.
• Keep the CEO informed of project progress and potential issues, providing periodic reports and updates.

Administrative Support:

• Perform general administrative tasks, such as managing office supplies, processing invoices, and maintaining basic financial records.
• Assist in the preparation of expense reports and in managing the CEO's expense schedule, ensuring procedures and policies are followed.

Department Report Review:

• Collect and review reports from all company departments, and collaborate to identify trends, issues, or areas for improvement.
• Communicate findings and recommendations to the CEO based on the reports, collaborating with department leaders to implement changes and improvements.

Company Reengineering:

• Collaborate with the CEO and department leaders to develop optimal workflow for each area, identifying key processes and areas for improvement.
• Collaborate with the company leaders to create a comprehensive company workflow that identifies interdepartmental processes and ensures greater efficiency and collaboration.

New Contract Applications:

• Coordinate with the Finance and Legal departments to prepare and submit contract applications with new insurers and counties, ensuring all documentation is complete and in order.
• Maintain updated records of all contracts and ensure terms are met, communicating any changes or updates to the CEO.

Insurance and County Rate Tracking:

• Stay informed about changes in rates and requirements of insurers and counties, analyzing their impact on company costs and billing.
• Work with the Finance department to adjust budgets and billing strategies in response to changes in insurers and counties, ensuring the company remains profitable and competitive.

Requirements:

• Master's degree in a ABA
• BCBA Certificate
• Minimum of 3 years of experience in a similar role.
• Excellent verbal and written communication skills, with attention to detail.
• Strong organizational and time management skills, able to prioritize tasks effectively.
• Ability to work independently and as part of a team, showing initiative and adaptability.
• Advanced knowledge of Microsoft Office and other productivity tools.
• Spanish required 

Benefits:

• Competitive salary based on experience and skills.
• Opportunities for growth and professional development.
• Collaborative and dynamic work environment.
• Health benefits and paid vacations.