Yousician builds apps that teach the world to play music: Yousician (guitar, piano, bass, ukulele, singing) and GuitarTuna. We are a team across Helsinki and Berlin, and our Helsinki office is the company’s centre of gravity.
Why this role existsOur CEO splits his time between Helsinki, Berlin and Japan, and his time is the company’s scarcest resource. As his Executive Assistant, you keep his calendar, travel and meetings running smoothly so he can focus on what matters most. You work closely with him and the leadership team, handle confidential matters daily, and act as a trusted extension of the CEO’s office. Alongside that, you help keep our Helsinki office and day-to-day admin running, using AI and modern tools to work efficiently.
What you will do- Calendar and scheduling: Own the CEO’s calendar across Helsinki, Berlin and Japan time zones, protect his focus time, and balance competing priorities.
- Meetings: Prepare agendas and materials, take minutes, and track follow-ups and action items through to completion.
- Travel: Plan and book international trips end to end, including itineraries, changes on short notice and expenses.
- Communication: Be a professional and approachable first point of contact for internal and external stakeholders, and handle correspondence on the CEO’s behalf.
- Office and admin: Keep the Helsinki office running and support general admin such as invoices, expense handling, vendors, onboarding logistics and team events.
- Automation & AI: Use AI and tools to make repetitive admin faster.
- Proven experience as an Executive Assistant supporting a CEO or other senior executive, ideally in an international company.
- Absolute discretion and professionalism with confidential and sensitive information.
- Excellent organisation, time management and attention to detail: many moving parts stay on track and nothing slips.
- The ability to stay calm, prioritise and deliver under pressure and tight timelines.
- Social savvy: you build trust easily, read situations well and represent the CEO with confidence.
- Fluent Finnish and English, written and spoken. (Japanese is not required.)
- Global curiosity and comfort working across cultures.
- Flexible working hours, including occasional early mornings for Japan time zones.
- Comfortable with Google Workspace and Slack, and quick to learn new tools.
- A proactive, service-minded attitude: you anticipate needs and solve problems before they reach the CEO.
- Experience supporting an executive who travels frequently or works across Europe and Asia.
- You already use AI tools to work faster.
- Experience in a tech or scale-up environment.
- Compensation: competitive, based on experience.
- Location: Helsinki office.
- Start: as soon as possible.
Send us your application and CV(in English) latest by 15th of November 2026. We are reviewing applications as they come in and may fill the role before the application period ends, so don't wait to apply. Let's make the world a more musical place together! #rockon
About usYousician is the world’s largest music-tech company, with millions of users worldwide. Based in Helsinki, Finland, Yousician is home to the category-defining Yousician and GuitarTuna apps. Yousician, the #1 platform to learn and play music, makes learning fun, easy, and more accessible for everyone. Yousician’s innovative, award-winning technology listens to you play and gives instant feedback. With interactive, gamified lessons and songs, and courses by world-famous artists like Metallica, Billie Eilish and more, Yousician empowers people to play music they love. Today Yousician employs 100+ professionals from nearly 30 nationalities.
We're hiring, so come join our amazing team and help us make the world a more musical place!
Shaping Music Together - With Every VoiceAt Yousician, we’re on a mission to make musicality as common as literacy, and key to that is building a team as diverse as the people we serve. As part of our ongoing journey towards building a diverse, equitable and inclusive culture and in accordance with our core values, we welcome applications from all individuals, regardless of background, age, race, color, ethnicity, religion, disability, gender, sexual orientation, family status, education, socioeconomic status or any other characteristic. People with severe disabilities will be given preference if equally qualified.
If you have a disability, special needs, or require any specific needs or support during the application process, please feel welcome to inform us and we’ll gladly provide the support you need during the application and interview process.
We’re here to make music more accessible and that includes the path to joining our team.
Candidate privacyHere at Yousician, we take your privacy seriously. We only process your personal data for recruiting purposes. You can read more about candidate privacy in our Privacy Notice.
Skills Required
- Proven experience as an Executive Assistant supporting a CEO or other senior executive
- Absolute discretion and professionalism with confidential and sensitive information
- Excellent organization, time management, and attention to detail
- Ability to stay calm, prioritize, and deliver under pressure and tight timelines
- Strong interpersonal skills and ability to build trust and represent the CEO confidently
- Fluent Finnish and English, written and spoken
- Global curiosity and comfort working across cultures
- Flexibility to work occasional early mornings for Japan time zones
- Comfort with Google Workspace and Slack, and ability to learn new tools quickly
- Proactive, service-minded attitude with strong anticipation and problem-solving skills
- Experience supporting an executive who travels frequently or works across Europe and Asia
- Experience using AI tools to work faster
- Experience in a technology or scale-up environment
What We Do
Yousician is a revolutionary music platform for anyone to learn, play, create and teach music. Millions of people around the world use Yousician to advance their music skills and play the music they love. When you work at Yousician, you’ll help shape the future of music education and profoundly impact the lives of millions of people. Doing what has impact We are a profitable, fast-growing company, and we are just getting started. As a Yousician team member, you’ll work on the cutting edge of technology, business and education with great career opportunities ahead. Professional growth mindset You’ll work alongside some of the best people in your field in small, efficient and empowered teams. We create an environment to support people in their professional growth. We work hard and jam hard! Pride in doing excellent work There is a great sense of joy coming from doing one’s work exceptionally well. At Yousician we take pride in our work, both in terms of work quality and productivity. We like working with people that go that extra mile for the pure joy of doing great work and delivering impressive results. Our benefits True work satisfaction comes from working on something meaningful, with a team of people who love what they do and are great at it. So if you love music as much as we do and you take pride in doing great work, you should join us! The basics Benefits for lunch, exercise and culture, commuters benefit, free snacks and drinks, medical services, extended insurance, computers, phones–the usual stuff. Your own instrument We also have our own stage at our Helsinki office. We also have a double bass, electric and acoustic guitars, a baby grand piano, digital pianos, mixers, microphones, drums, you name it! We have jam sessions after work on Fridays (when it’s safe to do so). A recording studio In Helsinki, we have our own recording studio–which you are free to use for your own projects. We love music and encourage everyone to play their favorite songs.
