The Role
Supports the CEO and Managing Partner by managing priorities, calendars, timesheets, email, follow-ups, meetings, workflows, business development, and firm-wide communication. The role ensures deadlines and commitments are tracked, operations remain organized, and leadership stays focused on clients, strategy, and growth. It requires discretion, professionalism, proactive problem-solving, and strong organizational skills, with potential to grow into overseeing additional administrative support.
Summary Generated by Built In
Zelin & Associates CPA LLC is an established CPA firm in midtown Manhattan that has been servicing individuals, small businesses and nonprofits in the New York and New Jersey area since 2008. We are a team of highly knowledgeable and friendly professionals who work hard to earn our role as trusted advisers. The focus of our full-service boutique firm is to provide clients with the highest quality of personalized service on a timely basis.
Position Mission: The Executive Assistant to the CEO is a high-impact, trust-based role supporting the Managing Partner of a growing, deadline-driven accounting firm in NYC. As Executive Assistant, you will serve as the central point of organization, communication, and follow-through—ensuring priorities are clear, time is protected, and nothing critical slips through the cracks.
You will help bring structure to a fast-moving environment by managing priorities, coordinating schedules, overseeing daily workflows, and keeping communication flowing smoothly between leadership and the firm. Your work will allow the Managing Partner to stay focused on clients, strategy, and growth—confident that operations, deadlines, and commitments are being handled with precision.
This role is ideal for someone who thrives on responsibility, loves creating order, and takes pride in being relied upon. As the firm continues to grow, there is a clear opportunity for this position to expand into a leadership role overseeing additional administrative support.
In This Role, You Will:
Apply now if you’re ready to be indispensable—and to grow into a leadership role as the firm expands.
Position Mission: The Executive Assistant to the CEO is a high-impact, trust-based role supporting the Managing Partner of a growing, deadline-driven accounting firm in NYC. As Executive Assistant, you will serve as the central point of organization, communication, and follow-through—ensuring priorities are clear, time is protected, and nothing critical slips through the cracks.
You will help bring structure to a fast-moving environment by managing priorities, coordinating schedules, overseeing daily workflows, and keeping communication flowing smoothly between leadership and the firm. Your work will allow the Managing Partner to stay focused on clients, strategy, and growth—confident that operations, deadlines, and commitments are being handled with precision.
This role is ideal for someone who thrives on responsibility, loves creating order, and takes pride in being relied upon. As the firm continues to grow, there is a clear opportunity for this position to expand into a leadership role overseeing additional administrative support.
In This Role, You Will:
- Help manage and protect the Managing Partner’s priorities, ensuring important work is planned, tracked, and completed on time
- Provide daily structure through calendar and timesheet oversight, email inbox management, and proactive follow-up
- Serve as a trusted communication hub, keeping leadership aligned with firm-wide projects, tasks and deadlines
- Support ongoing business development, firm operations, meetings, and internal systems to ensure consistency and efficiency
- Anticipate needs, prevent issues before they arise, and bring calm, clarity, and organization to a demanding environment
- Have experience supporting senior leadership in a CPA firm
- Are highly organized, detail-oriented, and naturally proactive
- Are comfortable managing multiple priorities while maintaining clear communication
- Value professionalism, discretion, and accountability
- Enjoy working in a fast-paced, deadline-driven setting where your work truly matters
- Keeps leaders focused
- Brings structure to complexity
- Prevents problems before they happen
- And grows alongside a firm with real momentum
Apply now if you’re ready to be indispensable—and to grow into a leadership role as the firm expands.
Skills Required
- Experience supporting senior leadership in a CPA firm
- Highly organized and detail-oriented
- Proactive approach to work
- Ability to manage multiple priorities
- Clear communication skills
- Professionalism, discretion, and accountability
- Ability to work in a fast-paced, deadline-driven environment
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The Company
What We Do
Zelin & Associates CPA LLC is a New York City-based accounting firm serving individuals, small businesses, and nonprofits in the New York and New Jersey area. Established in 2008, it prepares hundreds of individual and business tax returns annually and provides auditing, tax planning, tax preparation, financial advising, and consulting services. The firm also performs audits and consulting for nonprofit organizations and small businesses.
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