The Role
Provides high-level confidential administrative and strategic support to the CEO. Responsibilities include diary and travel management, meeting coordination, preparation of executive materials, stakeholder liaison, strategic initiative tracking, governance support, records management, and monitoring deadlines and compliance actions.
Summary Generated by Built In
An established professional industry organisation is seeking an experienced Executive Professional Assistant to support the CEO. This role provides high-level, confidential, and strategic administrative support, ensuring the CEO can operate efficiently while managing priorities and key stakeholder interactions.
This is a permanent hire, in-office opportunity to work Monday to Friday, with office hours 8am – 4pm. The successful candidate will act as a trusted liaison between the CEO, executive leadership, and external stakeholders, while coordinating executive activities, governance processes, and strategic initiatives.
Executive Support
Provide comprehensive professional and administrative support to the CEO
Manage the CEO’s diary, appointments, travel arrangements, and meeting schedules
Screen and prioritise incoming correspondence, calls, and requests
Prepare meeting agendas, briefing packs, presentations, and reports
Record accurate meeting minutes and track follow-up actions
Strategic & Operational Coordination
Support the CEO in planning, tracking, and monitoring strategic initiatives
Coordinate executive and board-related meetings, documentation, and logistics
Assist in preparing and consolidating reports for executive and committee meetings
Monitor key deadlines and ensure timely submission of reports and documentation
Stakeholder Liaison
Serve as a key point of contact between the CEO and internal/external stakeholders
Build and maintain professional relationships with senior leadership, partners, and stakeholders
Manage sensitive matters with discretion, professionalism, and diplomacy
Office & Information Management
Maintain organised and secure filing systems (electronic and physical)
Ensure documentation is handled confidentially and in line with organisational policies
Draft, edit, and proofread professional correspondence and documents
Coordinate logistics for executive meetings, workshops, and engagements
Governance & Compliance Support
Assist with governance processes and organisational protocols
Track resolutions, decisions, and compliance-related actions
Ensure records and documentation meet governance and audit requirements
Requirements
Grade 12
Relevant tertiary qualification BCom, Office Management, Business Administration, or a related field
Experience
5–8 years’ experience as a Professional Assistant or Executive Assistant at senior or executive level
Proven experience supporting a CEO, Managing Director, or executive leadership team
Experience within a corporate, public sector, or regulated environment will be beneficial
Skills & Competencies
Exceptional organisational and time-management skills
Strong written and verbal communication abilities
High level of professionalism, integrity, and discretion
Ability to work independently while managing multiple priorities
Strong attention to detail and problem-solving capability
Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and SharePoint
Ability to work effectively under pressure and meet tight deadlines
Personal Attributes
Highly trustworthy with the ability to maintain strict confidentiality
Proactive, adaptable, and solution-focused
Strong emotional intelligence and sound judgment
Excellent interpersonal skills with a professional presence
Benefits
Additional working hours may be required to accommodate Executive schedules.
Occasional travel may be required
Skills Required
- Grade 12
- Relevant tertiary qualification in BCom, Office Management, Business Administration, or a related field
- 5–8 years of experience as a Professional Assistant or Executive Assistant at senior or executive level
- Experience supporting a CEO, Managing Director, or executive leadership team
- Advanced proficiency in Microsoft Office and SharePoint
- Experience in a corporate, public sector, or regulated environment
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The Company
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
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