The Role
Provides high-level administrative and operational support to the CEO, including calendar and travel management, correspondence, meeting preparation, confidential records, workforce tracking, client acquisition follow-up, business development materials, marketing coordination, events, and strategic project monitoring. Represents the CEO when delegated, maintains executive office readiness, coordinates internal and external stakeholders, and improves administrative processes.
Summary Generated by Built In
As an Executive Assistant, you shall provide high-level administrative
support, stand in for and represent the CEO during absences or travel, maintain
executive suite readiness, enforce workforce logging systems, direct client acquisition
efforts, and engage in brand content initiatives.
Requirements
• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Screen, prioritize, and respond to emails, correspondence, and phone calls on behalf of the CEO.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Take meeting minutes and track action items to ensure timely follow-up.
• Represent the CEO in meetings and engagements as delegated.
• Serve as the primary point of contact during the CEO's absence or travel.
• Ensure the executive office is organized, professional, and operational at all times.
• Maintain confidential company records, contracts, and executive documentation.
• Oversee employee attendance, timekeeping, and workforce logging systems to ensure compliance.
• Generate workforce attendance and administrative reports for management.
• Support client acquisition by following up on leads, partnerships, and business opportunities.
• Build and maintain positive relationships with clients, partners, suppliers, and key stakeholders.
• Prepare proposals, quotations, and other business development documents.
• Coordinate with the Creative Assistant and Content Directors to support marketing campaigns and brand initiatives.
• Assist in planning and coordinating content creation, product launches, and promotional events.
• Monitor the execution of strategic projects and ensure timely completion of assigned tasks.
• Liaise with internal teams to ensure alignment on company priorities and CEO directives.
• Draft professional correspondence, letters, and communications on behalf of the CEO.
• Coordinate company meetings, events, workshops, and executive functions.
• Maintain strict confidentiality of sensitive business, financial, and personnel information.
• Identify opportunities to improve administrative processes and operational efficiency.
• Perform other duties as assigned by the Founder & CEO in support of the company's strategic objectives
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The Company
What We Do
Jobberman is Nigeria's leading career development and recruitment solutions company, focusing on connecting qualified job seekers with verified employers. Headquartered in Lagos, Nigeria, the company operates as an online job marketplace and career portal. It provides comprehensive online career development support, training services, and personalized HR solutions designed to empower job seekers and assist employers in finding the right talent.
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