Executive Assistant to the CEO
Overview
This is not a traditional Executive Assistant role.
This is a high-impact position working directly alongside the CEO of a $500M +, 1,500-employee company operating across 11 states and 40 + branches. The role is designed for someone who wants to learn the business at a high level, drive execution, and grow.
The CEO is highly efficient and self-sufficient—this role is about improving execution, removing friction, and increasing organizational effectiveness.
What You’ll Be Responsible For
- Acting as a force multiplier for the CEO—managing priorities, follow-ups, and key initiatives
- Coordinating communication across executive leadership, branch teams, and external partners
- Planning and executing corporate events, leadership meetings, and company gatherings
- Supporting travel and occasionally attending key events or meetings
- Helping manage the company’s monthly reporting cadence and executive deliverables
- Tracking action items and ensuring strong follow-through across the organization
- Identifying opportunities to improve processes, communication, and execution
What Success Looks Like
- The CEO is highly focused on strategic priorities with minimal distractions
- All key initiatives and follow-ups are tracked and completed on time
- Corporate events and leadership meetings are executed seamlessly
- Monthly reporting cycles run efficiently, even during high-intensity periods
- Communication across leadership is clear, aligned, and consistent
First 90 Days
0–30 Days: Learn the business, build trust, understand priorities and reporting cadence
30–60 Days: Take ownership of follow-ups, coordination, and support a full reporting cycle
60–90 Days: Operate independently, improve processes, and take ownership of key initiatives or events
By 90 days, you are functioning as a proactive extension of the CEO—not just supporting, but driving execution.
Who This Role Is Perfect For
- Someone who takes ownership and doesn’t wait to be told what to do
- Someone who wants exposure to how a large business operates at the executive level
- Someone who thrives in a fast-paced, high-performance environment
- Someone highly organized but flexible, able to bring structure to complexity
- Someone who follows through relentlessly and cares about outcomes
- Someone interested in growing into a Chief of Staff or leadership role
Who This Role Is Not For
- Someone looking for a purely task-based or reactive administrative role
- Someone who requires constant direction or highly structured instructions
- Someone uncomfortable with fast pace, ambiguity, or high expectations
- Someone seeking a strict 9-to-5 schedule without flexibility during key business periods
- Someone not interested in growing beyond a traditional support role
Benefits:
- Team-player environment
- Medical/Dental/Vision/Life insurance plans
- Matched 401k
- PTO, Vacation, Sick Leave
- FSA Program
- Pay: Salary of $100,000 plus bonus opportunity
Additional Notes
- Occasional travel required
- Event planning is a meaningful part of the role
- Expect longer hours at the end of each month to support reporting and executive deliverables
Skills Required
- Act as a force multiplier for the CEO: manage priorities, follow-ups, and key initiatives
- Coordinate communication across executive leadership, branch teams, and external partners
- Plan and execute corporate events, leadership meetings, and company gatherings
- Support travel and occasionally attend key events or meetings
- Manage the company's monthly reporting cadence and executive deliverables
- Track action items and ensure strong follow-through across the organization
- Identify opportunities to improve processes, communication, and execution
- Highly organized, flexible, able to bring structure to complexity and thrive in fast-paced environments
- Willingness to work longer hours at month-end and during key business periods
- Ownership mindset and interest in growing into Chief of Staff or leadership roles
Pacific Office Automation Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Pacific Office Automation and has not been reviewed or approved by Pacific Office Automation.
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Healthcare Strength — Health insurance is considered comprehensive with multiple plan options and comparatively low costs. Medical, dental, and vision coverage are described as a strong part of the package.
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Retirement Support — The 401(k) match is characterized as strong, with some indications of additional employer contributions tied to goals. Retirement offerings are positioned as competitive relative to common mid‑market packages.
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Strong & Reliable Incentives — Sales incentives can deliver high earnings for strong performers. Upside in quota‑carrying roles is highlighted as a meaningful component of total compensation.
Pacific Office Automation Insights
What We Do
At Pacific Office Automation (POA), we take pride in being a privately held office technology and managed services provider headquartered in Beaverton, Oregon. Since our founding in 1976 by Terry Newsom, we have grown from a small photocopier business into the largest independent office equipment dealer in the United States. Today, we generate approximately $491 million in annual revenue and serve over 40,000 businesses across the western U.S. with a team of about 1,400 employees across 30+ regional offices in Oregon, Washington, California, Utah, Colorado, Arizona, Texas, Nevada, New Mexico, and Idaho. At our core, we offer a broad array of services focused on streamlining workplace operations. These include the sales and leasing of office equipment such as multifunction printers, copiers, fax machines, VoIP phone systems, and mailing equipment. We proudly partner with industry-leading hardware brands including Canon, Ricoh, Konica Minolta, Sharp, HP, and Lexmark to deliver customized solutions to our clients. Our Managed Print Services (MPS) form a cornerstone of our business, allowing customers to outsource print operations for greater efficiency, supply monitoring, device maintenance, and overall workflow optimization. Beyond print services, we have expanded into managed IT services and unified communications. We offer cloud-managed infrastructure, cybersecurity, network management, VoIP phone systems, and digital document management tools. These services are especially valued in sectors that demand high security and compliance, such as healthcare, legal, education, and government. Our IT division also integrates video surveillance systems and supports facilities management with services like EV charging station installations. Our service model emphasizes a strong local presence and fast response times. Each regional branch operates semi-autonomously, staffed with technical experts, account managers, and support personnel trained to resolve customer issues quickly. This decentralized approach enables us to maintain consistent service and support across our large geographic footprint. Our corporate motto, "Problem Solved," reflects our proactive, client-focused philosophy.
Why Work With Us
We’re unique because we offer end-to-end tech solutions under one roof. Our local ownership, rapid growth, and “Problem Solved” mindset create a rare mix of stability, innovation, and autonomy. You’ll grow your skills, make a real impact, be supported every step of the way—and build a lasting career you’re proud of.
