The impact of the role relies on maintaining strict confidentiality, executing meticulous multi-tasking, and demonstrating a solutions-driven approach to complex schedules. Functioning as a central point of contact for internal staff and external stakeholders, the successful incumbent ensures optimal time management and structural efficiency across both corporate and lifestyle domains.
The opportunity offers a versatile workflow that ranges from daily calendar management to supporting large-scale corporate initiatives. This position is designed for a resilient, emotionally intelligent administrative professional who possesses the resourcefulness to operate independently and navigate cross-border corporate requirements.
Calendar and Inbox Management: Actively manage a complex business diary, schedule meetings systematically, and filter high-volume email correspondence.
Business Travel Coordination: Organise end-to-end domestic and international travel logistics, including detailed itineraries, visa applications, and foreign exchange (forex) management.
Corporate Gatekeeping: Serve as the primary point of contact for internal personnel and external stakeholders, handling sensitive business inquiries with absolute professionalism and discretion.
Ad Hoc Project Support: Provide project management support to the broader organisational team in the planning and execution of reinsurance conferences, leadership development programmes, and strategy sessions.
Personal and Lifestyle Management: Coordinate the executive's private diary, personal appointments, household requirements, and family support frameworks.
Personal Travel and Finance: Manage personal travel arrangements, event logistics, private errands, and personal financial administration
RequirementsEssential Requirements
Grade 12 (Matric) certificate.
Minimum of 3 to 5 years of proven experience as an Executive Assistant, with specific experience managing an executive's private and personal life.
Valid South African Driver's Licence (Code B/08) and ownership of a reliable vehicle.
Demonstrated ability to maintain the strictest confidentiality regarding private affairs, finances, and family matters.
High level of emotional intelligence, resilience, and adaptability when handling complex requirements.
A relevant tertiary qualification is highly advantageous.
Prior experience assisting with large-scale corporate initiatives, specifically planning reinsurance conferences, leadership development programmes, and strategy sessions.
Documented experience seamlessly balancing high-volume business diaries alongside personal estate, family, and personal finance management.
Prior experience coordinating complex international travel pipelines across multiple global regions (e.g., UK, Australia, Europe).
Google Platforms
Microsoft Office 365
Slack
BenefitsBenefits and Culture
Grounded in a collaborative and professional culture that values accountability, responsiveness, authenticity, and entrepreneurial problem-solving.
Full-time in-office
Permanent
Skills Required
- Grade 12 (Matric) certificate
- Minimum 3 to 5 years proven experience as an Executive Assistant managing private and personal life
- Valid South African Driver's Licence (Code B/08) and ownership of a reliable vehicle
- Demonstrated ability to maintain strict confidentiality regarding private affairs, finances, and family matters
- High level of emotional intelligence, resilience, and adaptability
- Experience organising end-to-end domestic and international travel logistics, including visas and forex management
- Proficiency with Google Platforms, Microsoft Office 365, and Slack
- Willingness and ability to work full-time in-office
- Relevant tertiary qualification
- Prior experience planning large-scale corporate initiatives (reinsurance conferences, leadership programmes, strategy sessions)
- Documented experience balancing high-volume business diaries with personal estate, family, and personal finance management
- Prior experience coordinating complex international travel pipelines across multiple global regions (UK, Australia, Europe)
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
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