Executive Assistant to the CEO

Jasper is the leading AI marketing platform, enabling the world's most innovative companies to reimagine their end-to-end marketing workflows and drive higher ROI through increased brand consistency, efficiency, and personalization at scale.

Jasper has been recognized as "one of the Top 15 Most Innovative AI Companies of 2024" by Fast Company and is trusted by nearly 20% of the Fortune 500 – including Prudential, Ulta Beauty, and Wayfair. Founded in 2021, Jasper is a remote-first organization with team members across the US, France, and Australia.

As the Executive Assistant to the CEO, you will be a trusted strategic partner and force multiplier for our CEO, helping him operate at his highest level of impact. This role demands exceptional organizational skills, strong communication abilities, and the utmost discretion in handling confidential information. Alongside this strategic remit, you'll also manage the CEO's schedule, travel, meeting materials, and other administrative essentials — with the same precision and attention to detail. This role demands exceptional judgment, strong communication abilities across all levels of the organization, and the utmost discretion in handling confidential information.

This role reports to the Senior Manager, Executive Operations, and works in close daily partnership with the CEO. The role is open to candidates located in the UK, with a strong preference for someone based in London. While this is a fully remote role, there may be times when meeting the CEO and various partners in our London office is necessary, so flexibility to work out of this office is required.

• Manage the CEO’s schedule to arrange meetings, triage incoming requests, and ensure that all deadlines are met effectively.

• Coordinate and facilitate communication between the executive and other internal team members, ensuring clear and effective collaboration.

• Support the Executive Team working cadence including weekly meetings, regular brainstorming sessions and quarterly offsites.

• Own travel arrangements and external engagement logistics with meticulous attention to detail, building contingency plans so nothing is left to chance.

• Assist with key priorities including preparing necessary materials and organizing the CEO’s workflow.

• Proactively identify issues and implement solutions to maintain momentum on critical activities.

• Prepare materials and organize workflow to keep the CEO's key priorities moving forward.

• Partner closely with the Senior Manager, Executive Operations and cross-functional leaders to strengthen and continuously improve executive operations processes.

• Support the CEO's engagement with the Board and other senior stakeholders, including helping prepare materials and coordinate logistics for Board meetings and other high-stakes, elevated communications.

• 7+ years of experience as an executive assistant or in a similar administrative role, ideally supporting C-level executives — with 2-4+ years directly supporting a CEO or Founder strongly preferred.

• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Strong written and verbal communication skills, with comfort communicating at the Board and executive level.

• Sound independent judgment and decision-making — able to distinguish between what to run with and what to escalate.

• Ability to handle sensitive and confidential information with the highest level of discretion.

• Strong problem-solving skills and the ability to work independently and autonomously.

• Excellent interpersonal skills and the ability to build positive relationships with colleagues and external contacts.

• Flexibility and adaptability in a fast-paced and dynamic work environment.

At Jasper, we believe in pay transparency and are committed to providing our employees and candidates with access to information about our compensation practices. The expected base salary range offered for this role is £85,000 - £100,000. Compensation may vary based on relevant experience, skills, competencies, and certifications.

• Comprehensive Private Medical Insurance and Dental coverage

• Workplace Pension with a 3% employer contribution

• Equity grant participation

• Flexible PTO with a FlexExperience budget ($900 annually) to help you make the most of your time away from work

• FlexWellness program ($1,800 annually) to help support your personal health goals

• Life Assurance and Income Protection Insurance

• Generous budget for home office setup

• $1,500 annual learning and development stipend

• 16 weeks of paid parental leave

Our goal is to be a diverse workforce that is representative at all job levels as we know the more inclusive we are, the better our product will be. We are committed to celebrating and supporting our differences and that diversity is essential to innovation and makes us better able to serve our customers. We hire people of all levels and backgrounds who are excited to learn and develop their skills.

We are an equal-opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws.

By submitting this application, you acknowledge that you have reviewed and agree to Jasper's CCPA Notice to Candidates, available at legal.jasper.ai/#ccpa.