Executive Assistant to CEO (Personal + Business Support)

Univacity Ltd. is hiring an Executive Assistant to the CEO to support both business execution and select personal/admin needs. You’ll help keep the CEO organized, focused, and moving fast—owning schedules, communications, follow-ups, and operational details with high accuracy and discretion.

This role is ideal for someone who is detail-oriented, sharp, calm under pressure, and exceptionally organized, with strong communication skills and comfort working with modern tools.

Executive Support

• Manage daily calendar: scheduling, rescheduling, confirmations, and agenda preparation
  

• Book meetings and calls; coordinate across multiple time zones
  

• Track priorities, deadlines, and deliverables; send reminders and follow-ups
  

• Prepare meeting briefs, notes, action items, and follow-through
  

Communication & Admin

• Manage inbox: triage, respond on behalf of CEO, draft professional emails
  

• Maintain documents, reports, and templates (Docs/Word)
  

• Create and update spreadsheets (Excel/Google Sheets) for tracking and reporting
  

• Keep CRM updated and accurate; support business development workflows
  

Execution & Errands

• Support execution of executive tasks and light operations
  

• Run occasional personal errands and logistics (as needed)
  

• Coordinate travel, bookings, and reservations (if required)
  

• Highly detail-oriented with strong ownership and follow-through
  

• Soft-spoken, professional, and emotionally intelligent communicator
  

• Excellent time management and ability to prioritize independently
  

• Strong writing skills (email drafting, documents, summaries)
  

• Comfortable with analytics/tracking and reporting
  

• Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Calendar)
  

• Spreadsheets: formulas, filters, structured tracking
  

• CRM experience (HubSpot, Zoho, Salesforce, or similar)
  

• Tech-savvy: learns tools quickly, sets up workflows, uses reminders/automation
  

• Basic understanding of business development processes is a plus
  

• Previous experience as an Executive Assistant / PA to a founder or C-level leader
  

• Experience with meeting minutes, client coordination, and pipeline follow-up
  

• Familiarity with tools like Notion, Trello/Asana, Slack, Zoom/Meet
  

• High confidentiality and discretion
  

• Strong responsiveness during working hours
  

• Proactive: spots issues before they become problems
  

• Organized and consistent in documenting tasks and updates