We’re a fast-growing e-commerce startup seeking a proactive and highly organized Executive Assistant to work directly with our Founder & CEO. This is a hybrid role based out of our Rochester, MI office, offering a unique opportunity to be part of a lean, fast-moving team that operates globally.
About the Role:
You’ll be the CEO’s right hand—managing a wide range of administrative, operational, and strategic support tasks. You’ll help the founder stay focused on growth by taking ownership of scheduling, internal communications, project follow-ups, and team coordination. The majority of our team is remote and based in Pakistan, India, and the Philippines, so comfort working with global teams is essential.
Responsibilities:
- Manage the CEO’s calendar and prioritize meetings across time zones
- Coordinate with remote teams to ensure follow-ups and progress on key initiatives
- Prepare agendas, take meeting notes, and track action items
- Assist with hiring tasks, onboarding, and internal team communications
- Handle occasional personal tasks that support executive efficiency
- Anticipate needs and solve problems proactively
- Be a trusted, discreet, and dependable support partner
Requirements
You’re a Fit If You:
- Are based in or near Rochester, Michigan and open to a hybrid schedule
- Have prior experience supporting a founder, executive, or leadership team
- Thrive in fast-paced environments and adapt quickly to change
- Have excellent communication skills (especially in writing)
- Are tech-savvy and familiar with tools like Google Workspace, Slack, ClickUp, etc.
- Are proactive, resourceful, and take ownership without needing constant direction
Benefits
Why Join Us?
You’ll work side-by-side with the founder of multiple successful e-commerce brands and play a key role in helping scale the business. This is a great fit for someone excited about entrepreneurship, operations, and being part of a high-growth journey from the inside.
Top Skills
What We Do
At X UP Digital, we specialize in the strategic acquisition and optimization of Amazon FBA businesses. With a proven track record of cultivating brands for exponential growth, we empower entrepreneurs to realize their e-commerce ambitions. Join us in reshaping the future of online retail, one thriving business at a time.
