The Role
Provide high-level support to the CEO by managing a complex calendar, stakeholder communication, briefings, international travel, and confidential matters. Lead and develop a small administrative team, optimize processes, manage hiring/onboarding, and run projects, executive events, and budget tracking to ensure smooth operational coverage.
Summary Generated by Built In
WHAT YOU WILL DO
Executive Support (50%)
- Calendar & Partnership: Serve as a trusted partner to the CEO; proactively manage a complex calendar and align schedules with business priorities.
- Stakeholder Management: Act as the primary interface for internal/external stakeholders, ensuring seamless communication and follow-up.
- Briefings & Logistics: Prepare agendas, presentations, and materials for leadership meetings; coordinate complex international travel and logistics.
- Confidentiality: Handle sensitive business and personal matters with absolute discretion.
Team Leadership & Operations (50%)
- Team Lead: Lead, mentor, and develop a small team of Administrative Assistants, fostering a high-performing culture.
- Resource Planning: Monitor capacity and distribute workload to ensure seamless administrative coverage across the company.
- Operational Excellence: Optimize administrative processes, drive best practices, and lead hiring and onboarding for the team.
- Projects & Budgets: Independently manage special projects, executive events, and budget tracking.
WHO YOU ARE
- Experience: 5+ years supporting C-level executives, with experience leading or mentoring admin teams.
- Skills: Expert in complex calendar management and navigating fast-paced corporate environments.
- Leadership: Collaborative, hands-on leadership style with a passion for developing others.
- Languages: Fluent in English (written & verbal); French is a plus.
- Working Style: Highly organized, proactive, and resilient under pressure.
Skills Required
- 5+ years supporting C-level executives, with experience leading or mentoring administrative teams.
- Expert in complex calendar management and prioritizing business commitments.
- Experience coordinating complex international travel and logistics.
- Prepare agendas, presentations, and materials for leadership meetings.
- Handle sensitive business and personal matters with absolute discretion and confidentiality.
- Lead, mentor, develop administrative assistants; oversee hiring and onboarding for the team.
- Optimize administrative processes, drive best practices, and monitor capacity/resource planning.
- Independently manage special projects, executive events, and budget tracking.
- Fluent in English (written and verbal).
- French language skills.
- Highly organized, proactive, and resilient under pressure.
Am I A Good Fit?
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The Company
What We Do
LuxExperience B.V. is a leading digital, multi-brand luxury group and global online shopping destination for luxury enthusiasts. The company operates a portfolio of distinguished digital luxury brands, including Mytheresa, NET-A-PORTER, and MR PORTER in its luxury segment, and YOOX in its off-price segment. It offers highly curated selections of womenswear, menswear, kidswear, fine jewelry, and lifestyle products from prestigious brands worldwide.
