Executive Assistant, C-Suite (BODYARMOR)

Location(s):

United States of America

City/Cities:

Whitestone

Travel Required:

00% - 25%

Relocation Provided:

No

Job Posting End Date:

February 6, 2025

Shift:

Job Description Summary:

BODYARMOR is a fast paced, dynamic environment where brand builders work together with the goal of becoming the number one sports drink! Extreme passion and teamwork are the essentials of being a successful member of the BODYARMOR team. BODYARMOR builds camaraderie amongst co-workers, and helps develop valuable relationships, with common goals in mind. BODYARMOR exudes an entrepreneurial culture combined with the resources and insight of one of the world’s most iconic companies, The Coca-Cola Company, which acquired BODYARMOR in 2021. This unique environment gives people the ability to go above and beyond expectations, multi-task, meet deadlines, and have fun accomplishing goals.

BODYARMOR is looking for an Executive Assistant, C-Suite to join our team.

BODYARMOR is looking for a full-time Executive Assistant to support (a) Executive Team leader(s) as needed based out of Whitestone, NY. Key responsibilities will include clerical duties, calendar coordination, arranging travel itineraries and logistical support, communication with key stakeholders, and meeting management. The EA must operate with a high level of professionalism, handling sensitive information with the utmost discretion.

RESPONSIBILITIES:

• Responsible varying administrative duties including, but not limited to scheduling, travel, lunch, correspondence, and meeting set-up and break-out to meet specific timelines.
• Heavy day to day calendar management with attention to detail and follow up both internally and externally as needed.
• Manage the coordination of all travel arrangements and logistics (hotel, rental car, restaurant reservations, and other travel-related needs) on behalf of the leader.
• Administrative and clerical responsibilities such as word processing, file management, presentation support, heavy emailing.
• Organize and set priorities among a variety of complex tasks, including a high volume of regularly occurring work for the Whitestone office.
• Preparation of necessary materials to ensure that Sr. Management has appropriate information for meetings, presentations, events, and special projects
• Planning and coordinating external and internal meetings, including room booking, catering, and hotel/dinner reservations, and occasionally capturing meeting minutes
• Communicate effectively across all departments to notify of any Whitestone site changes and updates, ensuring alignment across offices as needed.
• Manage various expense reports through Concur
• Assist with personal/family travel when it intersects with business
• Ensuring office is tidy and conference rooms are cleaned and set-up prior to and after meetings
• Partner with the Whitestone building to coordinate visitors, new hires, and work onsite ensuring appropriate BODYARMOR team members are notified and aligned
• Collaborate with onsite team members to support any impromptu and ad hoc administrative needs

REQUIREMENTS:

• Bachelor’s Degree
• 4+ year experience in Administrative Assistant experience
• Proficient in Microsoft word, Excel, PowerPoint, Outlook
• Hybrid schedule in Whitestone, NY (in-person Tuesday, Wednesday, Thursday)
• Ability to take initiative, work independently and in teams, and follow-through on assignments
• Collaborative worker with a can-do attitude and excellent interpersonal skills
• Detail-oriented and efficient; excellent organizational skills, and ability to multi-task
• Ability to handle pressure and manage frequently changing priorities
• Ensure high level of accuracy in all details and manage priorities
• Ability to lift boxes and stock kitchen as needed
• Position requires in-person attendance at bi-annual company retreats/meetings (locations may vary year to year)
• May require some travel by both car and plane

Skills:

Administrative Organization, Communication, Expense Management, Scheduling, Travel Management, Working Independently

Pay Range:

$85,900 - $103,000

Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

Annual Incentive Reference Value Percentage:

7.5

Annual Incentive reference value is a market-based competitive value for your role. It falls in the middle of the range for your role, indicating performance at target.

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.