Executive Assistant to CEO and CFO

As an Executive Assistant you will provide high-level strategic and administrative support to the Senior Leadership Team(SLT),  Chief Financial Officer (CFO), Chief Executive Officer (CEO) and Board of Directors. This role encompasses advanced executive assistant responsibilities, ensuring efficiency, strategic alignment, and seamless communication across executive leadership and board governance. Meticulous attention to detail is essential, as the role requires managing complex schedules, sensitive communications, and critical board processes with precision and accuracy. The ideal candidate is a proactive, highly organized professional who thrives in a fast-paced environment and can manage confidential information with discretion. 

This is a remote role, ideally located near our headquarters in Largo, FL.

Key Responsibilities 

Executive & Operational Support 

• Manage CFO travel, calendar and daily schedule 

• Coordinate and support all SLT meetings including Friday staff calls live SLT meetings, QBR's, and GSM. 

• Coordinate logistics and experience for internal and external meetings, including 

• executive offsites, investor events, and SLT (Senior Leadership Team) meetings. 

• Serve as a gatekeeper and liaison between the CFO and internal/external stakeholders 

Board Experience Support  

• Plan board and committee meeting logistics, including hotels, meeting rooms, food and beverage, transportation, and IT 

• Process expense reports and invoices for Board members and Board-related expenses 

• Support with configuration and maintenance of the board portal and uploading materials. 

• Support review and quality control for Compensation, Strategy and Audit Committee materials 

• Plan and coordinate new director onboarding and orientation 

• Assist with proxy statement and annual meeting planning, preparation, and execution. 

• Support scheduling of Directors for Board and other Conmed meetings.  

• Support Board Specialist on any scheduling or other administrative tasks related to supporting the Board.  

• Support administrative steps related to Director Onboarding and Offboarding. 

Qualifications 

Minimum Qualifications

• Bachelor's Degree and a minimum of 3 years of relevant professional experience

OR

• Minimum of 7 years of relevent professional experience without a degree.

Preferred Qualifications 

• Prior experience supporting C-level executives and working with Boards is strongly preferred. 

• Demonstrated ability to manage complex projects, prioritize effectively, and maintain confidentiality. 

Skills & Attributes 

• Exceptional written and verbal communication skills. 

• High emotional intelligence and professional presence. 

• Advanced proficiency in Microsoft Office Suite and collaboration tools. 

• Strong judgment, discretion, and confidentiality. 

• Strategic thinker with operational execution skills. 

• Ability to work independently and collaboratively in a dynamic environment. 

• High courage and ownership of the executive and board experience.