About the Role
We're looking for an exceptional Executive Assistant to serve as the right hand to our executive leadership team (ELT). This isn't a traditional admin role — it's a high-trust, high-impact position at the center of a fast-moving organization operating across government, defense, and enterprise technology sectors.
The person who thrives here is someone who knows how to manage complexity and confidentiality with ease, and takes genuine pride in making a high-performance executive more effective. You'll own ELT calendars, coordinate domestic and international travel, and serve as the operational backbone that keeps everything running — even when (especially when) everything is moving at once.
Core Responsibilities
Serve as the sole owner of ELT calendars — nothing gets on it without going through you
Proactively manage scheduling conflicts, protect deep-work time, and ensure every meeting has a clear purpose
Coordinate across internal leaders and external stakeholders to make scheduling a seamless, positive experience for all parties
Plan and manage complex, multi-stop domestic and international travel itineraries
Anticipate trip objectives and proactively fill travel windows with productive meetings, site visits, or engagements — getting maximum value from every trip
Monitor and adapt logistics in real time when plans change (and they will)
Maintain broad visibility into ELT email and communications to ensure nothing critical falls through the cracks
Draft and manage correspondence on behalf of the ELT with appropriate discretion and voice
Act as a warm, professional point of contact for government officials, partners, board members, and external stakeholders
Coordinate meetings across the leadership team by managing calendars as a soft-power resource — a key tool for organizational prioritization
Support planning for company-wide and off-site events
Maintain awareness of ongoing projects, NDAs, and sensitive initiatives
Occasionally assist with personal scheduling needs, including family travel coordination
Calendar & Schedule Ownership
Travel Coordination
Communications & Correspondence
Operational Support
Who You Are
Experienced: You've supported a senior executive — ideally a C-level leader — for an extended period, following them through high-pressure environments and multiple roles or organizations
Discreet: You understand that the work you do is sometimes inherently confidential and you treat it that way, always
Proactive: You anticipate needs before they're expressed. You're two steps ahead.
Adaptable: You thrive in ambiguity and flux. No two weeks look the same, and that energizes rather than frustrates you
Relationship-forward: Stakeholders - both internal and external - enjoy working with you. You understand that being liked and trusted is how you get things done
Composed during travel: When the C-suite executives are on the road, you're in operational mode — monitoring, adjusting, and problem-solving in real time
Qualifications
7+ years of experience supporting a C-level or senior executive, with demonstrated longevity in those roles
Background in a high-tempo environment: defense, government, consulting, financial services, or enterprise technology preferred
Exceptional written and verbal communication skills
Strong command of productivity and calendar tools (Google Workspace, or equivalent)
Proven ability to handle sensitive information with complete discretion
Comfortable operating remotely and independently without close supervision
East Coast or Central U.S. time zone required
A “tech forward” approach to operating. Understanding and leveraging AI tools to automate tasks and build efficiencies in your role.
Highly Preferred
Why This Role
This is a rare opportunity to work closely with a nationally recognized leader at the intersection of technology, defense, and public-sector innovation. You'll have a front-row seat to high-stakes decisions, international engagements, and a mission-driven organization that is genuinely doing important work.
The right person in this role will find it deeply rewarding — and will be valued accordingly.
Top Skills
What We Do
Digital twins are revolutionizing industries from aerospace to agriculture. Istari Digital makes them simple and more secure, unlocking models and simulations for better products - better everything. A faster, cheaper, greener digital future awaits. With Istari Digital, simple and secure collaboration finally comes to software-enabled physical systems, empowering your team with internet-like possibilities.
