Executive Assistant, C-Suite

Stronghold Investment Management is seeking a highly motivated and detail-oriented Executive Assistant to support a C-suite executive.
This is an opportunity to play a critical role in a fast-paced, dynamic environment where you’ll help drive efficiency and impact at the highest level of the firm. The ideal candidate is a strong communicator, highly organized, and thrives under pressure with multiple deadlines. We’re looking for someone who is proactive, resourceful, and always one step ahead, ensuring the executive is fully prepared for every meeting, conversation, and commitment well before the day arrives. If you’re energized by anticipating needs, solving problems before they arise, and being a trusted partner to a senior leader, we’d love to hear from you!

Responsibilities:

• Anticipates needs of the Executive for maximum efficiency and impact with all communications, tasks, meetings, and projects
• Manages workload and prioritizes tasks in a fast-paced environment with dozens of daily requests that require timely completion
• Maintains complex schedules in both Outlook and MS Word with excellent attention to detail
• Coordinates internal/external meetings, organizing logistics and communications to necessary parties
• Manages correspondence and calendar for maximum strategic impact
• Completes expense reports and manages receipts
• Assists with complex business and personal travel arrangements for the Executive and / or other key employees
• Creates detailed itineraries and agendas as necessary
• Works well with others and exhibits a positive can-do attitude
• Ability to use good judgment in various situations
• Formats information for internal and external communication – memos, emails, presentations, reports   
• Prepares and edit correspondence, communications, presentations, and other documents
• Maintains daily files as well as contact information database for efficient and effective organization
• Partners with other key staff members to schedule offsite meetings
• Attends meetings to document discussions, action items and critical dates
• Assists with personal matters, including but not limited to domestic and international travel, vehicles, insurance, household errands, etc.
• Supports accountants as necessary with tasks such as personal accounts maintenance and expense coding
• Assists with event planning and coordination for both corporate and personal events

Stronghold Executive Assistant: Requirements

To be successful as an Executive Assistant, candidates should be professional, polite, and attentive while also quickly and efficiently producing highly accurate work product. The individual should always be prepared and responsive, willing to meet each challenge. The Executive Assistant must be comfortable with Microsoft Office computer systems as well as mobile devices, general office tasks, and Excel as well as excellent verbal and written communication. The Executive travels regularly, so the candidate should be able to maintain an organized, and accurate travel calendar as well as be able to make last minute changes at any given time.

Requirements:

• A bachelor’s degree
• 5-10 years’ of experience assisting C-suite executives  
• High degree of professionalism in dealing with diverse groups of people, including board members, high net worth clients, investors, senior executives, staff, community leaders, donors, funded portfolio companies, and family members
• Make appropriate, informed decisions regarding Executive's priorities and available time
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Handle confidential and sensitive information with the utmost discretion
• Ability to complete a high volume of tasks and projects efficiently with limited guidance
• Participate in shared responsibly of monitoring Outlook e-mail, mobile devices, and Slack during evenings and weekends
• High personal and professional moral code
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Great verbal and written communication skills
• A proactive approach to problem-solving with strong decision-making skills
• In-depth understanding of entire MS Office suite, Google docs /sheets, Zoom and Teams
• Ability to switch gears at a moment’s notice

Why work with Stronghold?

At Stronghold, we strive to create a workplace that is not only rewarding but also satisfying. We believe our employees are the driving force behind our success, and we are committed to providing them with an environment where they can thrive and reach their full potential. When you choose to work with us, you'll be joining a team of highly talented professionals who are passionate about what they do and dedicated to bringing technology expertise to our domain. We value innovation, collaboration, and a commitment to excellence, and we provide our employees with the resources and support they need to succeed. If you're looking for a challenging and fulfilling career, we invite you to apply.

Benefits

• Market-competitive compensation
• Fully paid benefits (Medical, Dental and Vision)
• HSA
• 401k + Match
• Company sponsored LTD, STD, life insurance and AD&D
• Generous PTO policy
• 20 company recognized holidays 
• Class A offices in prime locations
• Parental Leave

Equal Opportunity Employer

Stronghold Investment Management is an equal opportunity employer. We believe in creating a diverse and inclusive workforce, where individuals of all backgrounds, experiences, and perspectives can thrive. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by applicable laws. We encourage applicants from underrepresented groups to apply and embrace the unique contributions they can bring to our organization.