The Role
The Executive Assistant supports C-level executives with calendar management, travel coordination, sales and marketing tasks, and light content editing while thriving in a fast-paced environment.
Summary Generated by Built In
Overview:You will support sales, marketing, and executive teams across daily operations, content production, and project coordination. This role blends administrative support, creative tasks, and hands-on campaign execution. It’s a fit for someone who wants broad exposure in a fast-moving environment.Key Responsibilities:Sales & Marketing Coordination• Update CRM records, log meeting notes, and track follow-ups on priority accounts.• Prepare sales collateral like case studies, pitch decks, and slide presentations.• Coordinate webinars, campaigns, and virtual events with internal teams and external vendors.• Maintain brand assets, templates, and version control for marketing and sales materials.• Assist with basic reporting on campaign metrics and sales activities.Technical & Creative Support• Edit and format slide decks in PowerPoint or Google Slides.• Make small design updates using Canva, Adobe Express, or similar tools.• Organize shared folders, tag content, and maintain internal documentation.• Help prepare product one-pagers, summaries, and client-facing materials.Executive Support• Manage calendars across multiple time zones for senior leaders.• Schedule meetings, book travel, and coordinate logistics.• Track deadlines and action items across teams.• Draft internal communications, talking points, and summary notes. Qualifications:• Strong writing, editing, and communication skills
• Proficiency with PowerPoint, Google Workspace, and basic design tools
• Comfort working with CRMs (HubSpot or Salesforce preferred)
• Ability to organize information and manage multiple tasks at once
• Reliable follow-through and strong attention to detail
• Ability to ask the right questions, clarify priorities, and anticipate next steps
• Familiarity with social platforms and basic digital marketing concepts
• Comfortable coordinating across departments and communicating with executivesNice to Have:• Experience with Canva or Adobe tools
• Exposure to marketing analytics or reporting
• Interest in sales operations or project management
• Ability to learn new tools quickly (Notion, Asana, HubSpot, etc.)
• Proficiency with PowerPoint, Google Workspace, and basic design tools
• Comfort working with CRMs (HubSpot or Salesforce preferred)
• Ability to organize information and manage multiple tasks at once
• Reliable follow-through and strong attention to detail
• Ability to ask the right questions, clarify priorities, and anticipate next steps
• Familiarity with social platforms and basic digital marketing concepts
• Comfortable coordinating across departments and communicating with executivesNice to Have:• Experience with Canva or Adobe tools
• Exposure to marketing analytics or reporting
• Interest in sales operations or project management
• Ability to learn new tools quickly (Notion, Asana, HubSpot, etc.)
Top Skills
Adobe Creative Suite
Adobe Express
Asana
Canva
Hubspot
Microsoft 365
Monday.Com
Salesforce
Trello
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
SmarTek21 is a pioneer in Ai-driven data mesh platforms and market-leading conversational platforms designed to elevate the customer experience. Founded in 2006, SmarTek21 converges human expertise with artificial intelligence to solve an organizations’ most difficult digital integration and data management challenges.
