Executive Assistant/Business Partner

Job Overview

The Executive Assistant/Executive Partner provides proactive, high-level support to the Company's C-Suite executives and serves as a trusted partner in managing priorities, communication and execution. The role combines executive support, sound business judgment, strategic coordination and hands-on operational support to help executives maximize their time and organizational impact, including effective use of AI-enabled tools to improve efficiency, preparation and workflow execution.

Primary Job Responsibilities

• Serve as a trusted partner to assigned C-Suite executives by anticipating needs, understanding business priorities and translating executive direction into coordinated action.
• Proactively manage complex calendars, meetings, travel and competing priorities to ensure executive time is aligned with key business needs.
• Prepare executives for meetings by developing agendas, briefings, presentations, talking points and relevant business context; attend selected meetings and coordinate follow-up on decisions and action items.
• Maintain executive priorities, deadlines and commitments; proactively identify conflicts, risks and matters requiring executive attention.
• Coordinate cross-functional initiatives, special projects and executive-sponsored activities, helping drive alignment, accountability and timely execution.
• Research, synthesize and present information in concise executive summaries, reports, presentations and decision-support materials.
• Leverage approved AI tools to streamline research, meeting preparation, drafting, summarization, workflow coordination and routine administrative tasks, while applying sound judgment and maintaining confidentiality, privacy and Company requirements.
• Draft, edit and manage executive communications and correspondence; triage incoming requests and escalate time-sensitive or strategic matters as appropriate.
• Serve as a professional liaison among executives, Board members, leadership teams, employees and external stakeholders, exercising discretion and sound judgment.
• Coordinate leadership meetings, executive meals, off-sites, corporate events and related logistics; prepare and reconcile executive expenses.
• Maintain confidential corporate records, reports and executive materials and handle highly sensitive information with discretion and professionalism.
• Support office operations and workplace needs, including office coordination, supplies, moves and overall office readiness, as needed.
• As an incidental part of executive and office support, occasionally complete local business-related errands, deliveries, pickups or other routine logistical tasks as reasonably requested.
• Adhere to HIPAA, Company Confidentiality and Code of Conduct requirements, as well as applicable False Claims, Anti-Kickback and Stark Law requirements.
• Perform other duties, special projects and assignments as reasonably requested by executive leadership.

Education and Experience

• Bachelor's degree in business, communications, management or a related field preferred; equivalent relevant experience considered.
• Minimum five years of progressively responsible experience supporting C-Suite or senior executives; strategic Executive Assistant or executive business partner experience preferred.

Qualifications

• Exceptional organization, prioritization and follow-through, with the ability to manage multiple competing priorities in a fast-paced environment.
• Strong written and verbal communication, executive presence and interpersonal skills with C-Suite leaders, Board members and internal/external stakeholders.
• Strong analytical, research and problem-solving skills, with the ability to synthesize information into concise executive-level insights.
• Ability to work proactively and independently, anticipate needs, exercise sound business judgment and maintain strict confidentiality.
• Strong project coordination skills and ability to build credibility, influence follow-through and drive accountability across multiple stakeholders.
• Demonstrated experience using AI-enabled productivity tools to improve executive support, administrative efficiency and work quality; ability to evaluate and appropriately apply emerging AI capabilities preferred.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Word and Excel.

Position Structure

This position is designed as a standalone role and does not have a defined promotional or career progression path. Placement in this role does not create an entitlement or expectation of promotion, reclassification or advancement. Any future change in role, title, duties or compensation is based solely on business needs and Company discretion.

Required Licenses/Certification

• Current driver license with proof of automobile insurance

Physical Requirements

• Ability to sit for extended periods of time
• Ability to lift up to 20 pounds
• Repetitive use of fingers and hands
• Talking and hearing
• Reaching with hands and arms
• Visual acuity – both near and far

Mental Requirements

• Data entry