The Role
The Executive Assistant and Office Operations Lead manages calendars, meeting logistics, and travel while improving communication and documentation among internal stakeholders. Responsibilities include coordinating interviews, maintaining confidentiality, and supporting process improvements.
Summary Generated by Built In
This is a position within Haldren and not with one of its clients.
This role helps scale search execution by improving coordination, documentation quality, and communication cadence across consultants, candidates, and clients.
Key Responsibilities
• Manage complex calendars, meeting logistics, and travel across multiple time zones
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking
• Coordinate candidate and client interviews with discretion and precision
• Maintain confidential records, contracts, and correspondence in shared systems
• Support process improvements for scheduling, document control, and executive workflows
Requirements
• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
• Advanced calendar management and executive-level coordination capability
• Proficiency with office productivity tools and document formatting standards
• Strong written and verbal communication skills in a professional services environment
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
• Comfort working with confidential information and applying sound judgement
Benefits
• Salary range: 460,000 - 600,000
• Opportunities for professional growth
• Flat management structure with direct access to decision-makers.
• Open communication environment.
• Full medical coverage.
• to learn more about Haldren, please see: Haldren Premier Recruitment Agency
Skills Required
- 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
- Advanced calendar management and executive-level coordination capability
- Proficiency with office productivity tools and document formatting standards
- Strong written and verbal communication skills in a professional services environment
- High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
- Comfort working with confidential information and applying sound judgement
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The Company
What We Do
Haldren is an executive search and recruiting firm founded to provide a deeper, more personal way of matching organizations with top leaders. They offer direct sourcing and hiring solutions to help organizations bridge gaps at all levels.
