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The Role
Provide high-ownership executive support to the founder across multiple companies: manage calendar and communications, capture and drive action items, coordinate proposals and business development, run marketing liaison tasks, document processes, and build AI-assisted workflows using Claude and other tools to increase speed, quality, and consistency.
Summary Generated by Built In
TTHE OPPORTUNITYWork directly with Yvonne Pire, USAF veteran, and owner of Trofholz Technologies and The Rising Zone. You will coordinate executive operations, business development, marketing, and proposal activity across her portfolio - turning direction into action and ensuring nothing gets lost or falls behind.
Advanced, demonstrated use of Claude and other AI tools is a core requirement. You must already use AI confidently to improve speed, quality, workflows, and follow-through. Federal contracting experience is helpful, but strong coordination, judgment, AI fluency, and the ability to learn proposal processes quickly are more important.
This role is for an organized, high-ownership professional who can keep pace with a fast-moving founder, manage complexity, and grow quickly.WHAT YOU WILL DOExecutive Operations
Founded by USAF veteran Yvonne Pire, Trofholz operates on accountability, clear communication, and Consistent Improvement. Small team. High ownership. Real impact from day one.HOW TO APPLYSubmit all the following:
Trofholz Technologies is an Equal Opportunity/Affirmative Action Employer. We celebrate diversity and are committed to an inclusive workplace. We E-Verify.
Advanced, demonstrated use of Claude and other AI tools is a core requirement. You must already use AI confidently to improve speed, quality, workflows, and follow-through. Federal contracting experience is helpful, but strong coordination, judgment, AI fluency, and the ability to learn proposal processes quickly are more important.
This role is for an organized, high-ownership professional who can keep pace with a fast-moving founder, manage complexity, and grow quickly.WHAT YOU WILL DOExecutive Operations
- Manage Yvonne's calendar, inbox, communications, travel, meeting preparation, and follow-through across all businesses.
- Communicate on Yvonne's behalf with employees, clients, partners, and vendors with professionalism and executive presence.
- Capture decisions and commitments in real time; convert them into action items with owners, deadlines, and follow-up.
- Coordinate between Yvonne and the people responsible for execution; track open commitments across the portfolio through completion.
- Use Claude and other AI tools daily to draft and refine communications, analyze documents, process meeting notes, extract actions, create repeatable prompts, and reduce manual work.
- Turn Yvonne's AI conversations, prompts, ideas, and generated work into organized workstreams and drive them through completion.
- Identify and improve AI-assisted workflows and automations while reviewing outputs for accuracy, tone, confidentiality, and business context.
- Document processes and systems to support consistency and scale.
- Coordinate Trofholz marketing execution and serve as liaison between Yvonne and The Rising Zone marketing team.
- Monitor opportunity platforms, including SAM.gov, for relevant RFPs, RFIs, and pre-solicitation notices.
- Coordinate proposals from kickoff through submission, including schedules, contributors, compliance, version control, and review feedback.
- Support content development and reusable libraries, using AI appropriately to accelerate drafting and analysis.
- Coordinate post-submission debriefs and capture lessons learned.
- Track opportunity pipelines, bid/no-bid decisions, submissions, and award outcomes across both companies.
- Coordinate BD meetings, follow-ups, action items, partners, and teaming communications.
- Prepare presentations, briefings, materials for BD, and client engagements.
- Bachelor's or associate degree in business, communications, or a related field, or equivalent professional experience.
- 2+ years of experience in executive assistance, proposal coordination, business development support, or a related role.
- Advanced professional use of Claude and other AI tools for drafting, analysis, prompt development, and workflow improvement.
- Ability to evaluate and refine AI-generated work for accuracy, tone, confidentiality, and business context.
- Proficiency in Microsoft 365, including SharePoint, Teams, Word, Outlook, and Excel.
- Strong written and verbal communication with professional executive presence.
- Exceptional organization, mindfulness, follow-through, and ability to manage competing priorities independently.
- Ability to work primarily in Rocklin, with occasional Sacramento work and potential future travel with Yvonne.
- Valid driver's license and reliable transportation.
- Federal government contracting or proposal-process knowledge, including SAM.gov or GovWin IQ.
- Marketing coordination or business development support experience.
- Experience in small-business or multi-entity environments.
Founded by USAF veteran Yvonne Pire, Trofholz operates on accountability, clear communication, and Consistent Improvement. Small team. High ownership. Real impact from day one.HOW TO APPLYSubmit all the following:
- Your resume.
- Cover letter (under 400 words): Describe your experience supporting an executive or coordinating a complex project, including your role, the outcome, and what you would do differently. Include proposal experience, if applicable.
- One professional writing sample, such as a proposal section, capability statement, or business email.
- Optional but strongly valued: a video under 3 minutes introducing yourself and explaining why this role interests you.
Trofholz Technologies is an Equal Opportunity/Affirmative Action Employer. We celebrate diversity and are committed to an inclusive workplace. We E-Verify.
Skills Required
- Bachelor's or associate degree in business, communications, or related field, or equivalent professional experience
- 2 or more years of experience as an executive assistant, proposal coordinator, business development support, or related role
- Advanced professional use of Claude and other AI tools for drafting, analysis, prompt development, and workflow improvement
- Ability to evaluate and refine AI-generated work for accuracy, tone, confidentiality, and business context
- Proficiency in Microsoft 365, including SharePoint, Teams, Word, Outlook, and Excel
- Strong written and verbal communication with professional executive presence
- Highly organized with exceptional attention to detail and follow-through
- Able to manage multiple priorities and operate independently without constant direction
- Primary location is Rocklin, CA with occasional work at the Sacramento office
- Valid driver's license and reliable transportation
- Foundational knowledge of federal government contracting or proposal processes (SAM.gov or GovWin IQ)
- Background in marketing coordination or business development support
- Exposure to small business or multi-entity business environments
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The Company
What We Do
Trofholz Technologies is a Woman-Owned; Veteran-Owned Small Business located in Sacramento, California. We specialize in Electronic Security, Information Security, and related IT Services. Our team ensures that we meet all regulatory compliance and mission ready requirements to protect critical infrastructure assets. With a dedication to Quality, Trofholz is devoted to maintaining and constantly improving our ISO 9001 Certification and customer satisfaction. Since 2002, Trofholz has developed a solid performance reputation securing critical infrastructures by successfully completing multiple large, enterprise systems for federal clients across the nation and overseas. This federal experience provides our local California state and commercial clients with a small business vendor that has large scale experience.
