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The DeFi Engine for Financial Apps.
The Role
The Executive Assistant & Administrative Coordinator supports the co-founders by managing their calendars, organizing travel, handling communications, and maintaining operational workflows.
Summary Generated by Built In
Veda is the DeFi engine powering financial apps enabling platforms to seamlessly create on-chain yield products. Our mission is to unlock DeFi for the world by providing seamless, enterprise-grade integrations for modern finance, with a team passionate about DeFi and dedicated to our work.
Role:
We’re seeking a proactive and highly organized Executive Assistant & Administrative Coordinator to support our three co-founders. This role is essential in keeping our leadership team focused on strategic priorities by managing day-to-day operations, communications, and administrative workflows.
The ideal candidate thrives in a fast-paced startup environment, demonstrates excellent judgment in handling sensitive information, and brings structure to a dynamic workplace.
Key Responsibilities:
Executive Support
- Manage complex calendars and schedule meetings across multiple time zones.
- Coordinate domestic and international travel (flights, accommodations, itineraries).
- Track receipts and process reimbursements.
- Draft, proofread, and manage correspondence on behalf of the co-founders.
Administrative & Operational Support
- Organize and maintain digital files, records, and knowledge bases.
- Take meeting notes, track action items, and ensure timely follow-up.
- Support onboarding of new team members and contractors.
- Assist with account setup, compliance documentation, and invoice tracking.
Communication & Coordination
- Serve as a point of contact between co-founders and internal/external stakeholders.
- Manage inboxes and communication channels for efficient correspondence.
- Coordinate across teams to align priorities and keep projects on track.
Compliance & Finance Support
- Assist with compliance documentation and reporting.
- Track and organize invoices, contracts, and related documentation.
Preferred Experience & Skills:
- Prior experience supporting senior executives, ideally in a startup or fast-paced environment.
- Strong organizational skills with attention to detail and follow-through.
- Excellent written and verbal communication skills.
- High level of discretion and judgment when handling confidential information.
- Proficiency with productivity tools (Google Workspace, DocuSign, HR platforms, invoice management systems).
- Comfortable navigating compliance and operational processes.
Top Skills
Docusign
Google Workspace
Hr Platforms
Invoice Management Systems
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The Company
What We Do
Veda is the leading DeFi vault platform, enabling crypto applications, asset issuers, and protocols to build consumer-grade cross chain yield products. Veda's technology already powers many of DeFi's largest vault products and power more than $4B in deposits.
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