Executive Assistant, Administration (SAEC)

Build the Future with Us

Are you passionate about administration and eager to contribute to a company whose purpose is to help clients feel confident and secure about their future? As Executive Assistant, Administration (SAEC), you will play a key role in providing executive and administrative support to the Vice-President and leadership team in the day-to-day management of their activities.

This position is an excellent opportunity to showcase your skills and fully leverage your potential within a caring and trustworthy organization. Here, people and their development are at the heart of everything we do, fostering an environment that encourages collaboration and innovation.

As an Executive Assistant, Administration (SAEC), you will be at the core of our mission. Your main responsibilities will include:

• Providing direct administrative support in the day-to-day management of activities;
• Independently managing calendars, shifting priorities, deadlines, and follow-ups related to various files and projects;
• Coordinating business travel arrangements (travel bookings, accommodations, logistics) and preparing expense reports;
• Developing, maintaining, and updating files, databases, and systems used for processing confidential information;
• Managing, tracking, and coordinating sponsorship payment requests, including validating documentation, obtaining required approvals, and monitoring budgets;
• Following up on decisions, actions, deliverables, and next steps arising from meetings, committees, and governance bodies;
• Ensuring the classification, organization, and document management of the Vice-Presidency;
• Planning, coordinating, and preparing various meetings and events;
• Assisting the Vice-President and management team in the development, monitoring, and maintenance of visual management systems (VMS), dashboards, and performance indicators;
• Preparing agendas, PowerPoint presentations, surveys, workshops, briefing materials, and follow-up documents related to meetings and events;
• Recommending and implementing best practices in administrative and operational management, including reviewing and improving processes;
• Supporting internal communications for the Vice-Presidency (mailbox management, team messages, invitations, surveys, and ad hoc communications);
• Actively participating in the preparation, drafting, review, proofreading, translation (French/English), and formatting of executive-level documents;
• Performing other related duties as required.

We are looking for someone who:

• Holds a College Diploma (DEC) in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience;
• Has 3 to 5 years of relevant experience in an Executive Assistant or senior administrative support role, ideally supporting executive leadership;
• Demonstrates excellent proficiency with Microsoft 365 applications (Word, Excel, Outlook, PowerPoint, Teams, OneNote) as well as artificial intelligence tools (Copilot);
• Is comfortable using digital tools and social media platforms (e.g., LinkedIn), and is eager to learn and leverage new technologies, software, or applications (e.g., Salesforce);
• Is recognized for being proactive;
• Stands out through strong organizational and planning skills;
• Demonstrates a high level of discretion;
• Is known for sound judgment;
• Has an excellent command of French and an intermediate level of English, as the successful candidate will collaborate both verbally and in writing with various internal and external English-speaking unilingual partners on a daily basis;
• Has experience coordinating cross-functional projects or corporate events (an asset).

• A work environment where learning and development are integrated with a collective pursuit of excellence;
• A healthy, safe, equitable, and inclusive workplace where your potential can flourish and grow freely;
• The opportunity to work in a hybrid environment supported by flexibility and access to inspiring and innovative workspaces;
• Competitive benefits, including: flexible group insurance plans, a competitive retirement plan, employee share purchase plan, vacation and wellness/personal development days, telemedicine services, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more!

Take charge of your career and move forward where your talent truly matters!

At iA, we believe in potential and value diverse experiences. If this role inspires you, we encourage you to apply — your place may be with us, and we would love to get to know you!

iA Financial Group

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.