Executive Assistant

We are seeking an experienced Executive Assistant to support the Head of Labs. This role is ideal for someone who thrives in a fast-moving environment, exercises excellent judgment, and can keenly manage competing priorities while maintaining a high-level of professionalism and discretion.

The Executive Assistant will serve as a trusted partner to the executive, providing strategic administrative support, driving coordination across stakeholders, and ensuring day-to-day operations run smoothly. This is a NY-based, in-person role that will work closely with a collaborative team of executive support professionals.

Key Responsibilities

• Provide high-level administrative and operational support, including complex calendar management, meeting coordination, and ongoing prioritization of projects and initiatives
• Manage a high volume of scheduling requests and shifting priorities across internal and external stakeholders
• Coordinate all aspects of domestic and international travel, including flights, accommodations, visas, ground transportation, and itineraries
• Anticipate needs, proactively solve problems, and identify opportunities to improve processes and workflows
• Serve as a key point of contact between the executive and partners, investors, industry professionals, and other stakeholders
• Plan and execute logistics for meetings, business trips, off-sites, and special events
• Partner closely with coordinators, executive assistants, and cross-functional teams to ensure alignment across schedules and priorities
• Prepare, review, and process documents, contracts, expense reports, and other sensitive materials
• Track action items, deadlines, and key deliverables to ensure timely follow-through
• Compile briefing materials, presentations, and background information for meetings, speaking engagements, and special projects
• Build and maintain a strong understanding of key relationships across partners, vendors, and industry contacts
• Support occasional personal tasks and errands for the executive, as needed
• Take ownership of ad-hoc projects and requests, as needed

Qualifications

• 4+ years of experience supporting senior executives, preferably in fast-paced, high-growth environments
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proven ability to manage multiple priorities, deadlines, and stakeholders with sound judgment and discretion
• Ability to handle highly confidential information with professionalism and integrity
• Collaborative, service-oriented mindset with a willingness to pitch in wherever needed
• Calm, adaptable, and solutions-focused under pressure
• Advanced proficiency with Google Workspace, Microsoft Office, and expense management tools (e.g., Ramp, Expensify)
• Highly resourceful, dependable, and proactive

We are looking for diverse perspectives. A24 is an Equal Opportunity Employer and encourages applications from all kinds of candidates.

A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 20 Golden Globes, and 19 Emmys. Renowned for groundbreaking hits like Moonlight, Everything Everywhere All at Once, Uncut Gems, and Backrooms as well as television successes such as Euphoria, Beef, and Ramy, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane Theater.