About Team / Role
The EA for the Office of the Chief People Officer (CPO) is a highly visible role and will partner with other EAs, executives, and senior leaders both within the business and within Human Resources (HR). This individual is expected to build good working relationships at all levels. Responsibilities include: managing calendars, arranging travel, and managing expenses, meeting preparation and organization, preparing reports, planning off-sites and team events, and handling information requests. WEX is a dynamic, fast-paced organization and this position requires a high-energy individual with strong administrative and interpersonal skills. This role is primarily onsite at our Global Headquarters in Portland, Maine.
How you'll make an impact
Provide comprehensive support to the CPO and additional HR senior leaders as required, ensuring efficient management of schedule, communications, and priorities.
Provide project support for key meetings, including planning, logistics and execution, coordination and engagement of attendees or key stakeholders, content creation and/or consolidation and actively driving initiatives and actions to completion including Town Halls, Leadership meetings, BOD meetings, off-sites, etc.
Provide communication support, to include management of emails and tracking of requests and highlighting items requiring urgent response; Creating and/or transmitting communications on behalf of the CPO - which may include Newsletters, Announcements, etc.
Vendor/Contract/Budget Management: Provide support to the procurement, vendor, contract and invoicing processes to ensure alignment with Budget and WEX Standards and Policies.
Calendar Management: Manage the CPO's schedule and act as a liaison to internal and external clients and teams. Help prioritize the most pressing items.
Travel/Itinerary Management: Management of travel and prioritization of CPO’s time in alignment with corporate meetings; Track and submit expenses on behalf of the CPO.
Assist in preparation of CPO presentations, key messages and speaking notes.
Support HR team meetings; Take notes and identify key actions / deliverables and ensure a cadence of follow up and collaboration from the team to complete identified tasks.
Serve as liaison between employees, executives, senior leaders, and CPO, regarding project updates, proposals, and other key areas requiring CPO input.
Tracking high priority initiatives for the executive and identifying any obstacles, communicating initiative status to the executive, pulling in other executives or team members as necessary.
Help drive a strong team culture including coordinating regular team get togethers.
Experience you'll bring
Bachelor’s degree is preferred.
7+ years of experience in administrative roles, preferably in an executive support capacity. Experience supporting C-suite executives is a plus.
Demonstrated analytical, project coordination, and management skills; Strong attention to detail, with commitment to delivering high-quality work.
Ability to manage multiple requests and prioritize needs effectively in a fast-paced environment.
Excellent presentation/communication skills, with the ability to distill complex topics into executive level insights and debriefs.
Confidence and the ability to lead, establish relationships, and resolve conflicts.
A commitment to discretion and confidentiality, coupled with a high level of integrity and professionalism.
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What We Do
We simplify complex payment systems for fleets, corporate payments, and healthcare—unlocking insights, opportunities, and efficiencies to give you greater control of your business.
Powered by the belief that complex payment systems can be made simple, WEX (NYSE: WEX) is a leading financial technology service provider across a wide spectrum of sectors, including fleet, travel and healthcare. WEX operates in more than 10 countries and in more than 20 currencies through approximately 4,900 associates around the world. WEX fleet cards offer approximately 14 million vehicles exceptional payment security and control; our travel and corporate solutions business processes over $35 billion of purchase volume annually; and the WEX Health financial technology platform helps 343,000 employers and more than 28 million consumers better manage healthcare expenses.
