EXECUTIVE ASSISTANT
ABOUT MONARK
Monark is a privately held investment and operating company with interests spanning healthcare, technology, logistics, real estate, and private investments across North America and Europe.
We build, acquire, and operate businesses that solve complex problems and create long-term value. To support the Office of the CEO, we are seeking an Executive Associate to work directly with the CEO and Chief of Staff.
This is not a traditional Executive Assistant role. It is a high-trust, high-exposure position for someone who wants a front-row seat to leadership, entrepreneurship, investing, and business building.
THE ROLE
You will sit at the center of executive operations with visibility into strategic initiatives, investments, leadership decisions, and company-building activities.
One day you may be preparing briefing materials for a board meeting. The next, coordinating a cross-functional initiative, researching a new opportunity, solving a logistics challenge, or ensuring key priorities continue moving forward.
KEY RESPONSIBILITIES
Executive Support
• Manage priorities, meetings, travel, and daily operating rhythm
• Prepare executive briefings, agendas, and follow-up actions
• Draft professional communications, presentations, and reports
• Ensure leadership is prepared for key meetings and events
• Manage information flow across multiple businesses and stakeholders
Strategic Projects
• Support initiatives across healthcare, technology, logistics, real estate, and investment operations
• Conduct research and prepare executive summaries
• Track deliverables and maintain accountability
• Identify risks, bottlenecks, and opportunities
Operations & Coordination
• Coordinate cross-functional projects and initiatives
• Maintain dashboards, trackers, and reporting systems
• Support operational reviews and process improvements
• Coordinate executive meetings, travel, and events
Stakeholder Management
• Interact professionally with executives, board members, advisors, investors, partners, and vendors
• Handle confidential information with discretion and integrity
• Represent the Office of the CEO professionally
Systems & Productivity
• Leverage AI and technology tools to improve efficiency
• Utilize Microsoft 365, Teams, Outlook, Excel, PowerPoint, SharePoint, and project management tools
• Continuously improve workflows and organizational effectiveness
WHO YOU ARE
You are proactive, resourceful, and organized.
You anticipate needs, solve problems independently, and take ownership from start to finish.
You are comfortable moving between strategic thinking and hands-on execution. You can prepare a board package, coordinate travel, research an opportunity, or solve an operational issue with equal enthusiasm.
Most importantly, you make the people around you more effective.
QUALIFICATIONS
Required
• Bachelor's degree
• 3-8 years of experience supporting executives, founders, entrepreneurs, family offices, consulting teams, or high-growth organizations
• Exceptional written and verbal communication skills
• Strong project management and organizational skills
• Advanced proficiency with Microsoft 365
• Experience using AI tools such as ChatGPT, Claude, Gemini, or similar platforms
• Valid driver's license and access to a vehicle
Preferred
• Experience in healthcare, technology, consulting, finance, private equity, venture capital, or professional services
• Experience supporting C-suite executives or boards
• Strong business acumen and analytical thinking
Skills Required
- Bachelor's degree
- 3-8 years of experience supporting executives, founders, entrepreneurs, family offices, consulting teams, or high-growth organizations
- Exceptional written and verbal communication skills
- Strong project management and organizational skills
- Advanced proficiency with Microsoft 365
- Experience using AI tools such as ChatGPT, Claude, Gemini, or similar platforms
- Valid driver's license and access to a vehicle
- Experience in healthcare, technology, consulting, finance, private equity, venture capital, or professional services
- Experience supporting C-suite executives or boards
- Strong business acumen and analytical thinking
What We Do
With sales of over $500 million and more than 200 employees across the globe, Monark is an established leader in property development, e-commerce business models and business consulting. Since 2001, Monark has built a diverse portfolio of luxury properties throughout North America, ranging from top-tier golf courses to over $100 million worth of real estate, including townhomes, hotels and resorts. Monark specializes in all aspects of the construction industry, right from the planning stage to development. In addition to construction and property management, Monark Group is comprised of multiple successful e-commerce sites and consulting firms. With proven success in the e-commerce world, independent retailers look to Monark to develop and support their online retail businesses. To date, Monark has invested in over 30 major e-commerce sites and numerous business start-ups. Monark is committed to providing superior customer service and owes much of its success to this commitment. Today, Monark continues its reign by developing its prospering business portfolio and aiding investors in realizing their dreams.
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