Executive Assistant

About Us

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools.  The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater.  We are a production’s best ally every step of the way. #OneCastOneCrew

Position Overview
The Executive Assistant serves as a partner and as the main point of contact to the Executive(s) and providing high-level administrative support to their teams.
The ideal candidate thrives in a fast-paced, demanding role and possesses the ability to prioritize and multi-task in a timely and efficient manner while maintaining the utmost accuracy, professionalism and confidentiality. This role requires excellent organizational and communication skills.

Core Responsibilities

• Provide support to the Executive(s) and team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Support leaders in maintaining relationships to ensure progression in communications and to surface and pursue opportunities for collaboration
• Manage, proof, and draft communications between upper management, employees, clients and third parties, which entail liaising with internal and external executives on various projects and tasks
• Embrace the culture, values, and goals of your leaders when engaging with internal and external stakeholders
• Understand the business preferences and priorities of your leaders in order to best support their time
• Manage calendars with strong attention to precision & detail, providing reminders, resolving conflicts, and communicating changes.
• Lead and coordinate logistics for internal and external meetings
• Manage inquiries quickly, proactively, and follow through on tasks to successful completion
• Provide support in organizing data and presentations (Excel and PowerPoint)
• Recognize operational weaknesses and help sharpen processes or develop new ones
• Collaborate with other members of the admin team to provide seamless support for the company
• Prepare expense reports and purchase reqs   
• Coordinate both domestic and international travel arrangements
• General office duties, administrative support, and projects or special assignments as needed

 

Key Qualifications

• 5+ years of experience as an Executive Assistant or Administrative Business Partner supporting C-Level Executives, Chief of Staff or equivalent experience
• Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly
• Exceptional attention to detail and commitment to faultless execution on tasks
• Polished communication skills – verbal and written - with ability to interact with people of all levels and ability to display finesse and stability under pressure
• Excellent organizational and time management skills with proven experience efficiently managing and prioritizing time-sensitive tasks in a fast-paced environment 
• Capacity to navigate, digest, and make decisions amidst uncertainty
• Technologically savvy with the ability to quickly accommodate to new applications and tools – e.g. Microsoft PowerPoint, Excel, Word, Outlook and Visio
• A self-starter who can manage priorities and make trade-offs when needs change
• Possess discretion and sensitivity towards confidential information
• Proactive and motivated to emphasize on current processes and build efficient systems
• Understand the highly adaptable nature of support work and are comfortable with being available as needed
• Experience in related fields is a plus
• High school graduate or equivalent; Bachelor’s degree or equivalent work experience preferred

 

Special Work Conditions    

• Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

Benefits 

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.

Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

CA residents
Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies.  A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/

Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location. The compensation range for this position is: $30.00 - $40.00 per hour.