Executive Assisant

The Executive Assistant will provide comprehensive support to the CEO and the in-house team, ensuring efficient operations across marketing, administrative, clerical, and project management activities. The ideal candidate will be highly organized, proactive, and skilled at balancing multiple priorities while maintaining discretion and a high standard of professionalism in a dynamic business environment

Key Responsibilities

• Manage the CEO’s professional calendar, coordinate meetings, appointments, and calls.
• Screen incoming communications and act as liaison between the CEO, internal teams, partners, and clients.
• Prepare documents, presentations, reports, and marketing materials; assist in drafting correspondence and internal communications.
• Support marketing activities by coordinating campaigns, events, and creative projects with the in-house team.
• Oversee general office operations, including supply management, filing, and maintaining company records.
• Organize travel arrangements and itineraries for CEO and team.
• Track and help manage projects, deadlines, and deliverables; coordinate tasks and facilitate progress across departments.
• Assist with budget tracking, invoices, and expense reports.
• Support event planning for team meetings and company functions.
• Maintain strict confidentiality with sensitive information and uphold company policies.
• Perform additional office and administrative support tasks as required.

Requirements

• Prior experience as an executive assistant or similar support role, ideally in a marketing-driven or project-centric environment (3+ years preferred).
• Exceptional organization, written and verbal communication, and attention to detail.
• Proficiency in Microsoft Office Suite, calendar and project management tools.
• Ability to multitask, solve problems proactively, and work independently.
• Familiarity with marketing concepts or experience supporting marketing and creative teams is an asset.
Preferred Skills

• Strong interpersonal skills and professional demeanor.
• Experience managing confidential and time-sensitive information.
• Background in project management or basic budgeting.

This Executive Assistant role requires a collaborative; adaptable professional committed to driving organizational success through expert support of executive and team needs