Executive and Board Affairs Coordinator

Description

Executive and Board Affairs Coordinator – Help Keep Leadership, Governance, and Key Initiatives Moving Forward

Are you highly organized, naturally proactive, and energized by keeping people, priorities, and information moving in the right direction? Do you enjoy being the person others rely on to anticipate needs, solve problems, and bring order to a fast-moving environment?

Home Healthcare, Hospice & Community Services is looking for an Executive and Board Affairs Coordinator to support our President/CEO, senior leadership team, and Board of Directors. This role sits at the center of executive operations, Board governance, organizational communication, and important internal initiatives.

The ideal candidate is polished, adaptable, detail-oriented, and comfortable working with senior leaders and Board members. If you thrive behind the scenes making complex work run smoothly, this could be a great opportunity for you.

Why Join Us?

At Home Healthcare, Hospice & Community Services, our work has a direct impact on the lives of people throughout our communities. In this role, you’ll help support the leaders, governance processes, and organizational initiatives that make that work possible.

You’ll have the opportunity to:

• Work Closely with Leadership: Provide direct administrative support to the President/CEO and other senior leaders.
• Support Board Governance: Coordinate Board and committee meetings, materials, communications, and official records.
• Take Ownership of Projects: Help move important organizational projects forward while keeping stakeholders and timelines aligned.
• Make Processes Better: Use data and organizational insight to support process improvement and decision-making.
• Build Strong Relationships: Work with Board members, staff, partner organizations, and members of the community.
• Take on Varied, Meaningful Work: Enjoy a role that combines executive support, governance, project coordination, communication, and administrative responsibilities.

Key Responsibilities

• Independently coordinate Board of Directors and committee meetings, including notifications, agendas and supporting materials, Board portal distribution, and accurate meeting minutes.
• Maintain professional communication and relationships with Board members, staff, partner organizations, and community members.
• Provide administrative support to the President/CEO and other senior leaders.
• Coordinate meetings requested by the President/CEO or leadership team and prepare and distribute related materials.
• Assist with meeting logistics, including setup, cleanup, and food ordering.
• Oversee assigned projects, help keep team members on track, and support completion within established timelines.
• Provide initial training and ongoing education related to assigned projects or processes as needed.
• Use data to support process improvement, internal initiatives, and organizational decision-making.
• Maintain important organizational records, including the master file of regulatory guidance, licensure, and renewals.
• Handle sensitive executive, governance, and organizational information with a high degree of confidentiality and discretion.
• Provide rotating coverage for reception staff as needed.

If you’re an experienced administrative professional who enjoys keeping complex work organized, supporting senior leaders, and helping an organization operate effectively, we’d love to hear from you.

Requirements

• Post-high school training related to administrative support, including office organization, verbal and written communication, database management, or a related discipline.
• Minimum of five years of experience in a role requiring a broad range of administrative skills, including administrative management of nonprofit boards of directors and familiarity with bylaws, meeting notifications, agendas, minutes, motions, and governance processes.
• Valid driver's license and access to a reliable automobile during working hours that meets State of New Hampshire registration requirements and carries required automobile liability insurance.

Preferred

• Associate's or bachelor's degree in Business Administration
• Healthcare experience.
• Experience providing administrative support to a President/CEO or other senior executives.