Vote.Online, a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans cast their ballots nationwide.
JOB DESCRIPTION: Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping internal processes running smoothly and ensuring effective communication across teams and external partners. Responsibilities include handling invoices, coordinating schedules, maintaining office supplies, and supporting day-to-day administrative needs. This is an entry-level position with strong growth potential for candidates interested in organizational operations and leadership support.
PRIMARY RESPONSIBILITIES:
The primary responsibilities include, but are not limited to the following:
- Maintain and update data across internal systems, including Google Sheets
- Process, track, and ensure timely payment of invoices
- Coordinate scheduling and respond to internal and external communications
- Build and maintain professional relationships with aligned organizations
- Oversee organization and upkeep of the Vote Online Airtable database
- Manage and organize files within Google Drive
- Support general administrative and operational needs of the Executive team
MINIMUM QUALIFICATIONS:
- 1–2 years of experience in an administrative, research, or support role
- Strong written and verbal communication skills, with an emphasis on clarity and professionalism
- Proficiency with Google Workspace, including Docs and Sheets
- Highly organized with the ability to manage tasks, timelines, and information efficiently
- Demonstrates reliability, accountability, and a consistent follow-through on responsibilities
- Able to work independently, take initiative, and manage priorities without constant oversight
- Detail-oriented with a strong sense of ownership over assigned work
- Dependable, responsive, and able to meet deadlines in a timely manner
“WOW!” SKILLS:
- Past Executive Assistance experience
- Past/present involvement in civic engagement
All applicants will be subject to a background check and would be required to sign an NDA for employment.
Skills Required
- 1-2 years of experience in an administrative, research, or support role
- Strong written and verbal communication skills, with clarity and professionalism
- Proficiency with Google Workspace, including Docs and Sheets
- Highly organized with the ability to manage tasks, timelines, and information efficiently
- Able to work independently, take initiative, and manage priorities without constant oversight
- Detail-oriented with a strong sense of ownership over assigned work
- Dependable, responsive, and able to meet deadlines in a timely manner
- Maintain and update data across internal systems, including Google Sheets
- Process, track, and ensure timely payment of invoices
- Coordinate scheduling and respond to internal and external communications
- Oversee organization and upkeep of the Vote Online Airtable database
- Manage and organize files within Google Drive
- Past Executive Assistance experience
- Past/present involvement in civic engagement
- All applicants will be subject to a background check and required to sign an NDA for employment
What We Do
ezVote is a family-owned and operated business that provides a robust, web-based online voting platform. Founded in 2012, the company helps community associations, trade organizations, schools, and clubs conduct faster, more economical, and secure elections. Their intuitive system simplifies the voting process for administrators and voters alike, offering a reliable solution for managing annual officer elections, budget approvals, and other organizational voting needs.
