Executive Administrator

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

We are seeking a highly experienced and polished Executive Assistant to provide proactive and strategic administrative support to the Vice President of Acceptance Solutions. This role requires exceptional organizational and communication skills, strong judgment, and the ability to operate effectively in a fast-paced, dynamic, and confidential environment.

As a trusted partner to the VP and leadership team, you will manage day-to-day operations, coordinate across multiple stakeholders, and anticipate needs to ensure the organization runs smoothly.

What you'll do:

• Primary function consists of providing general administrative support to the department
• Act as a liaison, problem solver, and facilitator for the leader and department
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts
• Provide support for site management and other senior leadership, including ones travelling to Bellevue
• Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists
• Help plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangements
• Provide on-location support for team activities such as group meetings and team outings
• Manage local snack program, including coordinating vendor deliveries, placing orders, stocking and cleaning the station
• Coordinate on-boarding of new employees and contractors, and associated tracking
• Working with facilities to assist with space management, workspace move requests and submit facilities work orders
• Keep the Acceptance Solutions common areas such as break rooms, scrum areas and meeting rooms tidy
• Assist with travel arrangements for visiting team members.
• Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities
• Provide support for miscellaneous projects and initiatives .
• Create purchase requisitions and assist staff with expense reporting and Finance issues
• Manage and maintain budget and expense reports 

This is a hybrid position. Expectation of days in the office will be confirmed by your Hiring Manager. ​

Basic Qualifications:

• Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications:

• 2 or more years of work experience
• 2-4 years of administrative experience, with some event planning and/or project coordination
• experience
• Customer service-focused, with a professional presence and a confident and approachable personality
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
• Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment
• Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
• Proficiency in managing calendars and organizing travel helpful
• Experience creating and/or supporting presentation development for senior management
• Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively
• Detail-oriented and able to complete work assignments with a high degree of quality
• Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before
• they escalate
• History of creative problem-solving, ability to work well collaboratively and under pressure
• Positive and energetic personality that can help inject some fun into the focused, determined, software development teams onsite

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.  Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 66,200.00 to 93,750.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.