Executive Administrator

Position Summary

This position is a high-performing Executive Administrator; organized, confident, excellent communicator, and problem solver who can proactively support the objectives and activities of the Chief Executive Officer (CEO). Primarily provides administrative support to the Chief Executive Officer/President and the Board of Directors.  Also supports the Chief Financial Officer (CFO), and other executives as assigned. Serves as corporate liaison for key executives; interface with internal and external inquiries to the office of the CEO and CFO and oversees the smooth day-to-day function of the corporate office. 

Responsibilities

Support for the CEO office, including Board of Directors

• Focus on support of the CEO’s day-to-day needs, efficiently and confidentially handling business requirements

• Partner with CEO to anticipate needs, exercise judgement, and understand business functions

• Support the CEO, Board of Directors, Executive Committee, Business Segments, and the company in a professional, strategic, and knowledgeable manner

• Maintain the CEO's calendar; carefully manage and tactfully handle necessary changes

• Arrange for small and large meetings for the CEO, coordinate spaces, food, materials, and other needs

• Make all necessary travel arrangements

• Coordinate and manage annual corporate calendar per the designated operating rhythm in liaison with Finance and Investor Relations

• Generate, compose, prepare, and distribute CEO correspondence and reports

• Screen CEO phone calls and handle as appropriate

• Support CEO with community service commitments and responsibilities

• Process Director reimbursement of expenses

• Interface closely with Directors; facilitate arrangements for meetings, arrange travel, transportation and rooms, as needed

• Coordinate interviews for Director candidates and high-level executive candidates; arrange travel

Support for other assigned executives

• Provide day-to-day support of other assigned executives, including the CFO

• Assist the CFO with calendar and needs; carefully manage and tactfully handle necessary changes

• Make all necessary travel arrangements and prepare expense reports

• Arrange for small and large meetings for the CFO and finance team, coordinate spaces, food, materials, and other needs

Corporate Office

• Oversee the smooth day-to-day function of the corporate office, ensuring a well-organized, efficient, and professional work environment

• Primary point of contact with the building management for needs, repairs, requests for the office

• Responsible for office furniture and décor, manages vendors providing these services

• Provide oversight of office supplies, equipment and monitor inventory and budget for office expenditures

• Manage and oversee event planning for the corporate office

• Foster a positive, inclusive, and collaborative office culture

• Other duties as assigned

Experience & Skills

Experience

• Bachelor’s degree in Business Administration, Management, or related field is desired

• Minimum of 15 years administrative or executive support experience with increased responsibility, with at least 5 years supporting C-Suite or senior executives.

Required Skills

• Unquestionable confidentiality, integrity, and judgement are key aspects of this role

• Strong administrative, organizational, problem solving, time management, leadership skills, and the ability to multi-task and prioritize required

• Skilled communicator with exceptional skills in oral and written communication

• Professional, friendly demeanor, flexibility with work assignments, and the ability to be a team player with co-workers in the corporate office as well as those in the business segments

• Capable of quickly gaining working knowledge of the Company, the Board of Directors, and the business segments within Apogee Enterprises, Inc. 

• Intermediate to advanced skills utilizing Microsoft Office Suite

• Strong knowledge and skills utilizing web conferencing and video conferencing applications

• Demonstrated track record of improving processes

• Prefer previous leadership experience

Some travel may be expected for business, board, or investor meetings (5-10%)

Salary Range: $85,000-$120,000

Our Benefits

We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team.

• Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)

• Incentive Plans

• 401(k) with employer contribution and match

• Employee Stock Purchase Plan with employer match

• Paid Time Off (Vacation and Sick Time)

• Paid Holidays

• Tuition Reimbursement Program

• Employee Assistance Program (EAP)

• Wellness Program

• Training and Career Progression

Apogee and our brands are an Equal Opportunity Employer.