Executive Administrator to CEO / Venture Capitalist (Semiconductor Industry)
Location: Fremont CA – Onsite
Reports To: CEO / Managing Partner
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Administrator to support a CEO who is also an active Venture Capitalist in the semiconductor sector. This role sits at the intersection of executive operations, venture investing, and deep-tech innovation.
You will act as a strategic partner to the CEO, managing day-to-day operations while supporting activities related to investments, portfolio companies, and industry engagement across the semiconductor ecosystem.
Key Responsibilities
Executive Support & Time Management
- Manage a highly complex calendar across operating company leadership, investment activities, and industry engagements
- Coordinate domestic and international travel, often aligned with conferences, investor meetings, and portfolio visits
- Prepare detailed daily and weekly briefings, including company profiles, investor backgrounds, and meeting objectives
- Act as a gatekeeper to prioritize competing demands and optimize CEO effectiveness
Portfolio & Industry Engagement
- Support communication and coordination with portfolio companies and executive teams
- Coordinate CEO participation in semiconductor industry events, panels, and conferences
Operational & Strategic Coordination
- Track key priorities, action items, and cross-functional initiatives across both the operating company and investment activities
- Prepare executive presentations, reports, and communications
- Identify process improvements to streamline workflows and enhance productivity
- Support special projects, including strategic partnerships, new initiatives, and market analysis
Qualifications
Required
- BA degree or equivalent experience
- 5–10+ years of experience supporting senior executives (CEO, Partner, or Managing Director)
- Experience in venture capital, private equity, semiconductor, or deep-tech environments strongly preferred
- Exceptional organizational and project management skills
- Strong written and verbal communication abilities
- High level of discretion and professionalism
Key Competencies
- Ability to operate at both tactical and strategic levels
- Proactive, anticipatory mindset with strong problem-solving skills
- Strong attention to detail with the ability to manage multiple priorities
- Excellent interpersonal and stakeholder management skills
- Interest in technology, innovation, and venture investing
Compensation & Benefits
- Competitive base salary + performance bonus
- Comprehensive health, dental, and vision benefits
- 401(k) plan
- Flexible and dynamic work environment
Salary Range - $120K- $200K/YR
Skills Required
- BA degree or equivalent experience
- 5-10+ years supporting senior executives (CEO, Partner, or Managing Director)
- Experience in venture capital, private equity, semiconductor, or deep-tech environments
- Exceptional organizational and project management skills
- Strong written and verbal communication abilities
- High level of discretion and professionalism
- Ability to operate at both tactical and strategic levels
- Proactive, anticipatory mindset with strong problem-solving skills
- Strong attention to detail with ability to manage multiple priorities
- Excellent interpersonal and stakeholder management skills
- Interest in technology, innovation, and venture investing
What We Do
Pivotal Systems provides best-in-class smart flow monitoring and process control technology designed for the global semiconductor and high-tech industries. Pivotal’s portfolio includes its patented Gas Flow Controllers (GFC™) and Flow Ratio Controllers (FRC). At Pivotal Systems, we aim to enhance fab productivity and capital efficiency with our innovative solutions.
