Executive & Administrative Support

Title:

Executive & Administrative Support

Company:

Ipsen Mexico S de RL de CV

 

About Ipsen:

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

 Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.

Job Description:

• Proactively co-ordinate personal written and verbal communication, time

management, meeting organization, document administration and travel arrangements.

• Follow-up actionable items arising from meetings e.g. ensuring timely distribution of relevant documents.

• Co-ordinate business trips.

• Organize and maintain a comprehensive, accurate, up-to-date electronic and paper filing system.

• Raise purchase orders and process expenses as required.

• Responsible for interactions with executives internally at Ipsen and externally in Pharma and other companies regarding logistics for meetings, etc.

• Communicate regularly with other members of the Group’s Leadership Team

Personal Assistant to ensure rapid two-way flow of information and contribute to effective team working, encouraging sharing of knowledge, skills, ideas and best practice as required.

• Build and maintain a good working knowledge of Ipsen’s products, the business and the computer software required to perform the role efficiently and effectively.

• To manage incoming calls/correspondence and handle appropriately.

• In charge of reception activities -front desk- Institutional Events

• To plan and co-ordinate activities in collaboration with other functions as required. Including the update and maintaining of the calendar

• Collaborate in organizing institutional events such as Town-Hall Meetings, LT

Meetings including Off-Site Meetings, Employees Celebrations (Year-End

Celebration), among others.

• Follow up of proposals, contract, purchase orders, payment another details of the event Office Administration

• To support a well-functioning office, partnering with the respective functions,

especially Facilities, Procurement, IT, HR and Internal Communications.

Projects

• Support in projects and tasks, as needed and appropriate

• Support the Business & Ethics department and budget holders in the due diligence process

• Office Supplies

To complete all of the above activities within the framework and in compliance with Ipsen SOPs (Standard Operating Procedures) and company policies, health and safety requirements, the Medicines Act and industry Codes of Practice.

REQUIREMENTS

• Technical Degree or University Degree in administrative disciplines, or others supplemented by relevant

• Ideal: 3-5 years of experience as an Executive Administrator, Administrative or Purchase Support in a challenging environment (e.g.: Pharmaceutical company, Manufacturing company), Reception, T&L experience and Facilities

• Fluent in English

We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application.