The Role
Provide senior-level executive administrative support to USCG OCIO leadership: manage calendars, correspondence, briefings, events, travel coordination, records, and administrative policies; advise senior staff; prepare reports and workbooks; operate office IT and conferencing equipment; apply USCG/DHS protocols and staffing procedures.
Summary Generated by Built In
Our Mission:
At Dobbs Defense, we deliver mission-centric IT, Cyber, and data analytics solutions for our government and commercial clients through the convergence of automation, innovation, training, and education. Delivering high-quality IT, cybersecurity, and data analytics solutions through proven and innovative methods is our vision.
Job Description:
Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide professional and proactive mission-oriented administrative support to the assigned U.S. Coast Guard Office of the Chief Information Officer (OCIO) office.
Duties:
Required Education and Experience:
Onsite
Required Clearance:
Public Trust
Our Equal Employment Opportunity Policy:
Dobbs Defense Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), gender expression and transgender status, national origin, ancestry, age, disability, military or veteran status, marital or domestic partner status, genetic information, citizenship, low-income status or any other status or characteristic protected by applicable law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
HUBZone Requirement:
Dobbs Defense Solutions is a certified HUBZone small business and must maintain compliance with applicable SBA HUBZone requirements. As part of the hiring and compliance process, applicable candidates may be required to provide proof of residency and other documentation to verify HUBZone eligibility. Employees are expected to provide requested documentation and maintain applicable residency requirements throughout employment.
Salary Range:
Pay range information will be disclosed consistent with applicable state and local pay transparency laws once available. For this position, the anticipated salary range is $110,968.00-$115,400.00, depending on experience and qualifications.
At Dobbs Defense, we deliver mission-centric IT, Cyber, and data analytics solutions for our government and commercial clients through the convergence of automation, innovation, training, and education. Delivering high-quality IT, cybersecurity, and data analytics solutions through proven and innovative methods is our vision.
Job Description:
Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide professional and proactive mission-oriented administrative support to the assigned U.S. Coast Guard Office of the Chief Information Officer (OCIO) office.
Duties:
- Independently provide executive administrative and responsive secretarial support , manage calendars, coordinate travel, and track deadlines and recurring office requirements.
- Draft, review, and edit correspondence, reports, summaries, and briefings in accordance with applicable organizational standards.
- Plan and Coordinate events, town halls, all-hands, meetings, conferences, and other official gatherings
- Assist with administrative guidance, procedures, and policies supporting training, and travel budgets, deadline tracking, space planning, personnel administration, record management, logistics and asset tracking.
- Conduct research, consolidate information, and prepare (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.
- Advise leadership and staff on recurring administrative requirements and impact of changes to organizational functions.
Required Education and Experience:
- Associate’s degree plus 10 years (4 supporting senior executives); or high school diploma with relevant vocational/military certification plus 14 years (6 supporting senior executives). Degrees must be from accredited institutions in Business Administration or a related field.
- Proven experience directly supporting Senior Executive Service (SES), Flag Officer (Admiral), or equivalent leadership, including senior-level protocols and staffing requirement.
- Excellent communication skills both verbally and written
- Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) and ability to independently operate standard office and teleconference/video conference equipment; and minimum typing speed of 45 words per minute.
Onsite
Required Clearance:
Public Trust
Our Equal Employment Opportunity Policy:
Dobbs Defense Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), gender expression and transgender status, national origin, ancestry, age, disability, military or veteran status, marital or domestic partner status, genetic information, citizenship, low-income status or any other status or characteristic protected by applicable law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
HUBZone Requirement:
Dobbs Defense Solutions is a certified HUBZone small business and must maintain compliance with applicable SBA HUBZone requirements. As part of the hiring and compliance process, applicable candidates may be required to provide proof of residency and other documentation to verify HUBZone eligibility. Employees are expected to provide requested documentation and maintain applicable residency requirements throughout employment.
Salary Range:
Pay range information will be disclosed consistent with applicable state and local pay transparency laws once available. For this position, the anticipated salary range is $110,968.00-$115,400.00, depending on experience and qualifications.
Skills Required
- Bachelor's degree in Business Administration or related field with a minimum of 8 years secretarial/executive administrative experience and 2 years supporting a senior-level executive office (OR alternative education/experience combinations listed)
- Proven experience supporting senior leadership at SES, Flag Officer, or equivalent level
- Strong foundational knowledge of the Department of Homeland Security (DHS) and the United States Coast Guard (USCG)
- Demonstrated professionalism, tact, maturity, and strong interpersonal/soft skills
- Ability to independently manage large, complex workloads, multi-task, and coordinate multiple resources in a fast-paced environment
- Excellent verbal and written communication skills
- Strong working knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook) and ability to use them independently for administrative tasks
- Proven self-starter able to complete assigned administrative work accurately with minimal supervision
- Typing speed of at least 45 words per minute
- Working knowledge and ability to operate office IT equipment (copiers, scanners, workstations, phones, teleconference and video teleconference equipment)
- Ability to interpret and adapt guidelines, precedents, and unwritten policies with minimal assistance
- Understanding of and prior experience applying office protocol and staffing requirements at senior leadership level (Flag Officer/SES)
- Active Top Secret/SCI security clearance
- On-site work (position listed as On Site)
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The Company
What We Do
We work with government and commercial customers to develop enterprise IT, cyber, and analytics solutions. We are committed to supporting our customers’ missions. Our focus is to invest in an experienced workforce that delivers premier solutions to meet customers’ business and technical requirements. Dobbs Defense Solutions, LLC is a Service-Disabled, Veteran-Owned Small Business (SDVOSB). The company is registered with the U.S. Department of Veterans Affairs (VA) Center for Veterans Enterprise (CVE), and SDVOSB status has been validated by the VA. The company is headquartered in Rockville, Maryland with a portfolio of Department of Defense (DoD) clients that are centered on information technology, and cybersecurity programs. Dobbs Defense Solutions, LLC is an 8(a) certified Minority Owned Business, Economically Disadvantaged Women Owned Small business (EDWOSB), Women Owned Small Business (WOSB), and SDVOSB. Our executives and employees have more than 35 years of proven experience in information technology (IT), cybersecurity, business intelligence (BI), and project/program management (PM). D2S focuses on delivering IT, BI, cybersecurity, and PM capabilities by employing professional services with exceptional results.
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