Executive Administrative Coordinator for Business Development (Temporary)

Job Description:

The Executive Administrative Coordinator for Business Development (EACD) is a temporary position that plays a pivotal role in ensuring the efficiency and success of the Vice President for Education Outreach and Social Entrepreneurship’s office. This position provides high-level administrative support, managing complex scheduling, streamlining communications, and overseeing operational processes that enhance productivity. The EACD serves as a strategic partner, facilitating business development initiatives, fostering internal and external relationships, and supporting scaled outreach and engagement efforts.
This role requires a proactive, highly organized, and adaptable professional who thrives in a fast-paced environment. The ideal candidate is comfortable with technology, virtual platforms, scheduling systems, and administrative decision-making, demonstrating a strong sense of ownership and accountability. With a focus on efficiency, problem-solving, and relationship management, the EACD significantly contributes to advancing the organization’s mission and impact.

Key Responsibilities
 

• Executive Support & Administration

• Serve as the primary administrative coordinator for the Vice President, managing scheduling, correspondence, and task prioritization.

• Streamline workflows and processes, enabling the VP to focus on high-level strategic priorities.

• Oversee and coordinate reports, meetings, and communications across departments.

• Strategic Operations & Business Development

• Support fundraising efforts, budgeting, financial administration, and contractor onboarding.

• Ensure smooth execution of large-scale initiatives, outreach programs, and social entrepreneurship efforts.

• Assist with scaling and expanding initiatives, driving impact and operational efficiency.

• Collaboration & Culture Building

• Work closely with the Senior Project Manager and Assistant Dean on campaigns and strategic initiatives.

• Foster a positive and inclusive organizational culture, emphasizing collaboration, engagement, and service-oriented problem-solving.

• Act as a liaison for internal and external stakeholders, strengthening partnerships and supporting institutional initiatives.

• Event & Project Coordination

• Provide essential on-site support at major events and engagements (some evenings and weekends required with advance notice).

• Oversee logistics and planning to ensure seamless execution of programs and initiatives.

Qualifications & Attributes

• Bachelor’s Degree or equivalent demonstrated skills and experiences.

• At least 5-years of professional office and entrepreneurial-related and/or cultivation experiences

• Exceptional organizational and multitasking skills, with the ability to manage multiple priorities simultaneously.

• Strong interpersonal and communication skills, demonstrating professionalism, respect, and approachability.

• Proficiency in virtual meeting platforms, scheduling systems, and administrative technologies.

• Self-motivated with a high level of initiative and accountability in decision-making.

• Deep commitment to the Berklee mission, vision and core values in all aspects of the role.

• Ability to think strategically, problem-solve independently, and adapt to evolving priorities.

Work Environment & Commitment

This position operates in a hybrid/remote capacity but requires on-site support for key events. The EACD plays a crucial role in driving organizational success, operational efficiency, and program impact, ensuring music education remains affordable, accessible, and transformative

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee: 

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance.  Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.

Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:Temporary (Fixed Term)