Executive Administrative Assistant

Executive Administrative Assistant

Reports to:             Director of Human Resources

Work Location:      Battle Creek, MI OR Old Fort, NC

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support our HR Director, CEO, and CFO. This role is critical in ensuring smooth day-to-day operations by managing schedules, coordinating travel, handling administrative tasks, and contributing to employee engagement initiatives. The ideal candidate thrives in a fast-paced environment, balances multiple priorities with ease, and brings both professionalism and creativity to the role.

RESPONSIBILITIES:

• Manage complex calendars for the HR Director, CEO, and CFO, including scheduling meetings and prioritizing appointments
• Coordinate internal and external meetings
• Prepare reports, presentations and correspondence on behalf of executives 
• Handle confidential information with discretion and professionalism
• Ensure any travel plans run smoothly and adjust arrangements as needed
• Maintain organized files and documentation
• Support processing of paperwork, approvals, and internal communications
• Partner with HR team to support engagement initiatives and events
• Assist with creative design needs such a flyers, announcements, presentations, internal communication, and events
• Hybrid role (combination of in-office and remote work). Candidate will work out of either the Battle Creek, MI or Old Fort, NC location based on proximity

REQUIREMENTS:

• 3–5+ years of administrative experience, preferably supporting senior leadership
• Strong organizational and time-management skills with the ability to multitask
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with design tools (e.g., Canva or similar) is a plus
• Ability to work independently and adapt in a dynamic environment

KEY COMPETENCIES

Behavioral Competencies – Common to all Motus Positions

• Integrity – Ironclad. Does not ethically cut corners.  Earns the trust of co-workers.  Puts organization above self-interests
• Energy/Drive – Exhibits a high level of energy and ability to energize others. Strong desire to achieve, high dedication level.  Gets Results. Recognizes excellence in the efforts and work of others. Enjoys seeing others succeed.  Ability to energize and motivate others.  Has a positive ‘can do’ attitude
• Customer Focus – Monitors internal and external client satisfaction. Establishes partner relationships with clients. Visible and accessible to clients. Focuses on partnerships with customers, suppliers, and communities
• Change Leader - Embraces change. Communicates needs during periods of change. Actively intervenes to create & energize positive change. Leads by example
• Assertive/Edge – Ability to take a forceful stand on issues without being excessively abrasive. Able to challenge tactfully
• Execution – Likes to be challenged and can work through tough tasks and execute on stretch goals to move the organization forward
• Teamwork: Supports environment that encourages teamwork, cooperation, and collaboration
• Interpersonal Communication: Is respectful when interacting with others. Shares information freely in all direction
• Problem-solving/Decision-making: Works cooperatively within teams to solve problems. Works cooperatively across teams to solve problems
• Personal Development: Continually learning and growing. Seeks out and uses personal feedback
• Innovator: Takes initiative. Encourages risk-taking in pursuit of continuous improvement
• Flexible - Embraces change. Communicates needs during periods of change

Who we are

Motus Integrated Technologies is a rapidly growing, half a billion-dollar global manufacturer of high-performance headliners, interior trim, and fiber solution products for the global automotive market. Headquartered in Holland Michigan, Motus operates state-of-the-art manufacturing facilities in North America (U.S. and Mexico), and Europe with over 20 entities worldwide.  Motus is a portfolio company of Atlas Holdings, an industrial holding company headquartered in Greenwich, CT.

Motus Integrated Technologies offers competitive compensation and benefits package (including but not limited to medical, dental, vision, Rx, life insurance, disability coverage, 401K and company match, paid holidays, tuition reimbursement eligibility, etc.)

Motus: United by Diversity; Motus is an Equal Opportunity Employer

At Motus, we are proud of our diversity. Our family is comprised of people from a variety of different backgrounds, races, creeds, and colors who have come together to try to `make the world a better place.
We have seen what equality can do within our company. We believe everyone deserves the same opportunities to grow, thrive, and passionately live their lives.

Unsolicited Resumes from Third-Party Recruiters

Please note that consistent with Motus Integrated Technologies policy, we do not accept unsolicited resumes from third-party recruiters. Any employment agency, person, or entity that submits an unsolicited resume does so with the understanding that Motus will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person, or entity.

Qualifications Behaviors Preferred Leader: Inspires teammates to follow them Enthusiastic: Shows intense and eager enjoyment and interest Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.