Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant to support our MedTech Surgery Worldwide President, Biosurgery. This fully onsite position is located in Raritan, NJ.

About Surgery

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of surgery? Ready to join a team that’s reimagining how we heal? Our Surgery team will give you the chance to deliver surgical technologies and solutions to surgeons and healthcare professionals around the world. Your contributions will help effectively treat some of the world’s most prevalent conditions such as obesity, cardiovascular disease and cancer. Patients are waiting.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

We are searching for the best talent for an Executive Assistant who will play a crucial role in supporting the Worldwide President, Biosurgery and other VP Leader(s) as required. This position requires a proactive individual capable of maintaining a highly professional and efficient office environment while exercising sound judgment and discretion. The successful candidate will be adept at independently assessing and resolving complex situations, demonstrating flexibility in response to shifting priorities.

Key Responsibilities:

• Prepare and manage correspondence, presentations, agendas, and other documentation as required by the leadership team.
• Effectively manage and maintain calendars and communications, ensuring optimal scheduling of meetings.
• Schedule and coordinate internal and external meetings, company visits, and video conferences using Outlook, Teams, Zoom, and other meeting technologies.
• Organize and oversee domestic and international travel arrangements, including the preparation and completion of travel expense reports.
• Interact professionally with internal and external management on a daily basis while handling sensitive and confidential documents and materials during in-person and virtual meetings.
• Demonstrate strong organizational skills to multi-task and prioritize effectively in a fast-paced and matrix environment.
• Ensure attention to detail and accuracy in all tasks and deliverables.
• Utilize knowledge of company and division objectives, organizational structure, and policies and procedures to enhance efficiency and effectiveness.
• Make recommendations for process improvements and workflow enhancements as appropriate.
• Support event coordination efforts, overseeing logistics and execution of various organizational events, Town Halls and meetings.

·       Global Strategic Marketing liaison including communication to the team and support staff to shape a cohesive team

• Responsible for managing campus budget for campus meetings, campus catering, events, etc.
• Contact the Cincinnati campus for any relevant information required
• Sponsor for GSM contractors on the team including preparing annual Pos
• Employee Business Resource Group liaison for scheduling quarterly meetings, communication, year-end event, distribution list

Qualifications / Requirements:

• A minimum of a high school diploma is required. An Associate's Degree is preferred.
• A minimum of 6 years of administrative experience is required.
• Strong organizational skills and demonstrated ability to prioritize multiple projects and meet deadlines.
• Customer and employee-focused and able to work under minimal supervision.
• Team mentality with the ability to work independently and as part of a team in a fast-paced environment.
• Proficient in Microsoft office programs (Word, Excel, PowerPoint, Outlook, etc.).
• Excellent verbal and written communication skills, with exceptional interpersonal skills and ability to interact effectively with all levels of the organization.
• Attention to details and good judgment to solve problems regarding project, department or division-related work.
• Ability to be proactive and make suggestions to benefit the relationships with others, meetings, and the organization.
• Demonstrated experience in working in a highly matrixed global organization.
• Comfortable with ambiguity and adapt to changing business needs and priorities.
• Discretion and professionalism to handle confidential information.
• Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo to all stakeholders internally and externally.
• This role may require additional working hours outside of the regular business hours. Occasional travel may be required to support off-site meetings and events.

  

This job posting is anticipated to close on 2/17/26.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

Preferred Skills:

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$63,000.00 - $101,430.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year