Position Summary:
The Executive Administrative Assistant provides administrative support to the C-Suite and other senior executives by handling requests, scheduling meetings, overseeing schedules, preparing correspondence and performing a variety of administrative support functions with professionalism and discretion. This role requires excellent organization skills, critical thinking, attention to detail and the ability to handle confidential information.
This position is only eligible for legal residents of the United States of America.
Administrative and Executive Support Responsibilities include, but not limited to the following:
Manage executive calendars, travel arrangements, and meeting logistics
Coordinate cross-functional team schedules and recurring meetings
Schedule Business Review and Client Deliverable calls
Organize and coordinate, travel & hotel and restaurant reservations, preparing agendas & meeting planning
Draft internal and external communications
Prepare, edit and format executive presentations (i.e. All Staff Meetings, Business Reviews, Client Presentations)
Support marketing and event logistics, including equipment shipments
Create trend graphs, analyze claims data, and format reports using available tools (Excel, Power BI, myDBR)
Coordinate feedback from multiple stakeholders to efficiently create recurring and ad-hoc meetings
Handle confidential information with integrity and discretion
Assist with CSO’s client deliverables
Monitor and prioritize CEO’s email inbox
Collect, sort, and distribute company mail
Conduct research, compile data, and prepare documents for review
Support board meeting preparations, including distribution of agendas and materials
Manage company subscriptions and licenses (e.g., Encoder, PyCharm, Lucid, WBENC, PI)
Required Qualifications:
Education:
High school diploma or GED
Bachelor’s degree in Business or related field highly preferred
Experience:
4 + years administrative experience required
3 + years of strong PC knowledge and skills, including Microsoft Office with a strong focus in Teams and Powerpoint products
Skills and Competencies:
Thrive in fast-paced environments with strong interpersonal and excellent written and verbal communication skills
Highly organized, detail-oriented, and able to prioritize to meet deadlines
Proven multitasker with sound judgment, initiative, and problem-solving abilities
Capable of resolving complex issues independently
Collaborative team player with a positive and professional demeanor
About SmartLight Analytics:
SmartLight Analytics was formed by a group of industry insiders who wanted to make a meaningful impact on the rising cost of healthcare. With this end in mind, SmartLight works for self-funded employers to reduce the wasteful spend in their healthcare plan through our proprietary data analysis. Our process works behind the scenes to save money without interrupting employee benefits or requiring employee behavior changes.
Top Skills
What We Do
SmartLight Analytics was formed by a group of industry insiders driven to make a meaningful impact on the rising cost of employee healthcare. Using our statistical, clinical, fraud detection, coding and claims expertise we deliver the most complete wasteful spend reduction solution directly to self-funded employers.
SmartLight utilizes proprietary inferential analytics customized to your employee population, followed by expert clinical review on 100% of your medical claims. Our team partners with your TPA to implement solutions resulting in a lower per employee healthcare spend. We let your data tell us where to look without any preconceived notions about what the errors are beforehand.
Our approach is low-touch and involves zero employee involvement. SmartLight consistently delivers a higher ROI compared to other cost reduction solutions on the market.
