Executive Administrative Assistant

We anticipate the application window for this opening will close on - 4 Nov 2025

 

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the LifeThis candidate will be part of the corporate governance team of Medtronic’s corporate legal department that provides administrative support to VP Chief Corporate & Securities Counsel, Corporate Governance Team, and Risk Management Team. Individual must be able to work in a fast-paced environment with changing priorities. The candidate must be experienced, organized, process-driven and confident in his/her abilities.
This position will report to the VP, Chief Corporate & Securities Counsel.
At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.
This position will reside at our Operational Headquarters location in Fridley, MN.

Responsibilities may include the following and other duties may be assigned.

• Takes direction from VP Chief Corporate & Securities Counsel
• Provides general administrative support including meeting and conference coordination, large group events, ordering supplies, and submitting expenses.
• Support project management initiatives including database management and efficiency projects
• Performs a wide variety of non-routine administrative tasks and may support special projects or assignments.
• Create meeting minutes, manage agendas, and track actions as needed.
• Gathers, compiles, and reports on information relevant to supervisor's assignment.
• Leads or supports coordination across department for larger team or special events
• Assist in preparation of department presentations, objectives, and other key materials for internal and external meetings.
• Use problem solving skills for process improvement in systems and processes.
• Travel planning
• Interaction with high level internal and external stakeholders and exposure to Confidential Information

Manage Legal Files and Document Preparation

• Maintain Medtronic Restricted List
• Support Risk Management team invoicing
• Draft, review and revise significant volume of legal documentation including agreements, resolutions, correspondence
• Photocopy, scan and assemble documents

Manage Calendars and Process Communications

• Set appointments/meetings/conference calls/videoconferences
• Keep calendars and deadlines current
• Read and respond appropriately to e-mails, mail and phone messages
• Interface with business clients, high level executives and senior management teams
• Plan and arrange in-person meetings and/or video conferences

General Administration

• Process legal invoices, expense reports and AmEx expenses for payment
• Data entry into a variety of platforms
• Manage department needs for equipment, file space and supplies
• Maintain or create procedures for corporate legal department practice areas

MUST HAVE: MINIMUM REQUIREMENTS:

• High School Diploma or GED with 6+ years of administrative experience to include experience supporting executive level leaders

NICE TO HAVE:

• Administrative experience supporting Legal within a corporate legal department or Law Firm preferred
• Legal Secretarial accreditation and/or certification
• Post-secondary degree or education
• MS Office
• Ability to maintain composure in this high demand and sometimes high stress position
• Strong organizational skills
• Ability to prioritize and multitask
• Detail oriented
• Team player with ability to accommodate differing work styles
• Resourceful
• Self-motivated and willing to work independently when necessary
• Agreeable to workplace changes
• Strong spelling, grammar and punctuation skills
• Ability to handle sensitive information with tact and confidentiality
• Willingness to take on challenging projects

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation
 

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

 

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

 

Regular employees are those who are not temporary, such as interns.  Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

 

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. 
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.